Audio Visual Equipment Tenders and Contracts

An audio visual equipment tender covers the supply, installation or maintenance of AV hardware such as screens, projectors, sound systems and video conferencing equipment procured by a public sector buyer. It can also include integration work bundled into a wider fit-out or refurbishment contract.

Stotles brings together audio visual equipment tenders and contracts from 100+ portals into one search, so you do not have to check each portal separately, and you can set alerts for new opportunities across the UK and Ireland.

If you want to search the government portals directly, Find a Tender carries higher-value contracts across the UK and Contracts Finder carries lower-value contracts in England. Public Contracts Scotland, Sell2Wales and eTendersNI cover Scotland, Wales and Northern Ireland, Ireland's eTenders covers Irish public bodies, and many councils, NHS bodies and housing associations publish on their own e-tendering portals such as ProContract. Smaller AV purchases are often called off from frameworks such as the Scotland Excel AV framework, while larger fit-outs appear on Find a Tender.

AV tenders are scored on the technical design, equipment quality, installation programme, support and maintenance, and price. Universities and councils often bundle a maintenance package, so service levels count as much as hardware price.

AV installation is electrical work that must meet BS 7671, and equipment must meet UK product safety rules. Tenders usually set minimum insurance cover, check financial standing and ask for evidence of similar installations at selection stage. Under the Procurement Act 2023, suppliers can be excluded for certain criminal convictions, insolvency or failure to pay tax.

Smaller purchases are made as call-offs from an existing framework agreement. Larger installation or refurbishment projects are tendered as standalone contracts.

Buyers include universities, schools, NHS trusts, local councils and central government departments. Many procure audio visual equipment through a national supply framework rather than running a standalone competition each time.

Read estates refresh programmes, teaching space and meeting room upgrades, webcasting plans and expiry dates for existing AV maintenance contracts, which show work coming due ahead of a notice. On Stotles you can track those signals and the buyers behind them, then follow a notice from pre-tender through to award.

Audio visual notices carry 32321200 (Audio-visual equipment) and 51000000 (Installation services except software).