Term Service Contract for Lifts & Associated Equipment

Tender description

Portsmouth City Council (the Council) is inviting expressions of interest from suitably experienced contractors for the responsive repairs, servicing, planned preventative maintenance and project replacement of lifts across the Council's entire property portfolio. The portfolio currently equates to approx. 121 housing lift assets and 60 commercial (Landlord) lift assets. The Council is targeting to have awarded the contract by Monday 11th December 2021 to allow for contract commencement on 4th April 2022. The contract will then run for an initial term of 5 years extendable by a further 5 years in increments to be agreed to a maximum total term of 10 years. Service requirements are currently delivered via an existing contractual arrangement with CES Ltd which is due to expire on 3rd April 2022 following utilisation of all available extension options. The scope of works which will be covered under the contract encompasses, but is not limited to, the following: ? Reactive repair response to be available 24 hours a day 365 days a year ? Staffed call centre 24 hours a day 365 days a year ? Emergency call out response time within 1 hour ? Variety of call out response times to be available ranging from 1 hour to 28 days ? Routine servicing of lift assets as per statutory legislation and British standards ? Planned preventative maintenance to lift equipment ? Minor installations and replacements of lift equipment ? Minor upgrade and replacement of key components of lift equipment ? Full modernisations of existing lift equipment ? New installation of lifts within both new and existing buildings ? Management and use of intelligent remote monitoring equipment to drive reliability of the lifts. ? Provision of servicing and reactive work paperwork in electronic format ? Inputting of servicing and repair information into Portsmouth City Council's web-based database in real time conditions. The Council's housing stock comprises approx. 15,000 properties across 7 estates located within Portsmouth and surrounding environs being: o Portsea o City South o Landport o Buckland o Paulsgrove o Leigh Park o Wecock Farm The Council's broader property portfolio encompasses a range of building types which include but are not limited to: o Residential buildings including blocks of flats low, medium and high rise o Schools o Offices o Commercial buildings, warehouses and depots o Libraries o Museums o Leisure centres, swimming pools and sporting facilities o Community centres and other community facilities o Care homes o Sheltered housing and supported living properties o Maritime port facilities The majority of the Council's lift stock are traction open protocol equipment using the combination following manufactures for bespoke designed lift equipment: o Lester Controls o Internation Lift Equipment o Kollmor...