Repair and maintenance services

Tender description

Notting Hill Genesis (‘NHG’) and Peabody Trust (‘Peabody’) are jointly setting up an electronic Dynamic Purchasing System (‘DPS’) to procure a range of responsive repairs and specialist works and services. NHG and Peabody are the lead bodies responsible for the DPS. The DPS can also be used by other public bodies listed in the OJEU contract notice, including other registered providers of social housing, ALMOs and local authorities. A third Party has been contractually appointed as the Managing Agent by NHG and Peabody to provide the software platform (‘DPS Software Platform’) for the DPS and to manage the DPS on behalf of the NHG and Peabody. This Dynamic Purchasing System (DPS) involves the use of an electronic system (DPS Software Platform) which will be available to: (i) those bidders who meet the selection criteria and are therefore accepted onto the DPS Agreement; and (ii) for customers when awarding orders for ‘jobs’ throughout the entire duration of the DPS Agreement. If you are a successful bidder, the DPS Agreement will be awarded electronically and you will be afforded a place in the DPS pool of contractors. DPS customers (DPS Clients) can use the DPS Software Platform to electronically commission ‘jobs’ based on their individual service/works, trade and geographic requirements and the relevant successful bidders on the DPS can compete to win these Jobs. The DPS will provide DPS customers with access to a pool of new and existing, suitably qualified contractors. Unlike a framework, the Dynamic Purchasing System, enables new contractors to join at any time during the DPS period subject to meeting the selection criteria. Bidders are referred to II.1.4) which confirms that the SQ stage will be conducted on a different software platform to the second stage of the DPS. Any bidders who wish to join the DPS subsequent to the initial selection SQ stage shall complete the SQ process DPS Software Platform and, by submitting an SQ tender submission acknowledge and agree that (if successfully appointed to the DPS) the contractor’s information shall be migrated from Delta to the DPS Software Platform. Applicants are required to state which trades and which geographic areas they wish to bid for when completing the questionnaire for the DPS. Applicants will be successfully appointed to the DPS for the trades and geographic areas they bid for where the selection criteria is met. Applicants will only be invited to tender for ‘jobs’ for DPS customers for those trades (and in those geographic areas) which they have been successfully awarded. The questionnaire is accessible to all potential contractors who submit an expression of interest on the portal; the link to the portal is located within Delta. DPS Software Platform Once the DPS is operational, the selection questionnaire shall be accessible to future contractors via the DPS Software Platform. DPS value: applicants should note that the estimated value of the DPS given in this notice is based on NHG's and Peabody’s current anticipated requirements. NHG and Peabody cannot give any guarantees that works or services totaling this value will in fact be called off from this framework. Equally, the total value may increase, either if NHG’s or Peabody’s own requirements increase unexpectedly or if the framework is used by other contracting authorities as noted above. All call-off contracts will be entered into directly between the purchasing entity and the economic operator. No entity will be under any obligation to enter into a call-off contract under the DPS. Other: NHG and Peabody reserves the right to cancel the procurement at any time and not to proceed with all or part of the DPS. NHG and Peabody will not, under any circumstance, reimburse any expense incurred by applicants in preparing their tender submissions.