Defence Support Network - Logistic Information Services - Pre Discovery Phase

Tender description

Why the Work is Being Done This work is to be done in support of the Defence Support Network (Information Services) (DSN(IS)) sub-strategy. This sets out the ICT response to departmental and operational needs in the context of wider Government imperatives and provides a guiding view of how logistics can meet the challenges and opportunities provided by digital technologies. The Defence budget remains challenged and digitisation provides opportunities for achieving ‘more with less’. DSN(IS) will seek to transform the existing portfolio of legacy systems and applications. This will optimise the applications of today and add capabilities for the future capitalising on industrial and academic innovation. Problem to Be Solved To provide project support and delivery of products associated with the Initial Gate Business Case (IGBC), to enable the Discovery phase. The high level tasks will include 1) Project support including schedules and risk management 2) Validation and development of DSN(IS) assumptions 3) Production of a Digital Service Cost Model 4) Benefits Map and assessment of benefit values for core DSN(IS) capabilities 5) Concept of Analysis (COA) to support future production of an Investment Appraisal (COEIA) and Operational Analysis Support Paper (OASP) 6) Draft DSN(IS) CONEMP and CONUSE documents 7) Production of an outline IGBC. Who Are the Users The Defence Logistics Directorate require a provider with both experience and in-depth specialist technical, strategic and commerical skills to enable a successful IGBC submission for Defence Support Network-Informaiton Services. (DSN-IS). Defence is moving towards a Service Integration and Management (SIAM) based (or hybrid of) multi-vendor model . This move is aimed at driving better value for money, improved service, greater agility and ultimately better customer satisfaction. This requires delivery of the DSN-IS Project and Programme Management activities including the IGBC, COEIA and MGBC. Early Market Engagement Prior to advert release Industry data pack released via Team Defence Information (TDI) website. Work Already Done The Defence Logistics Information Enablers Vision and Strategy. The Defence Support Network - Information Services (DSN(IS) Review and High Level Statement of Requirement. The DSN(IS) Sub Strategy and supporting report. Existing Team The provider will be expected to work closely with a team within Defence Logistics and staff within the Defence Equipment and Support (DE&S) organisation primarily the Support Chain Information Service (SCIS) Project Team as product owners and subject matter experts. Current Phase Not applicable Work Location MOD Abbeywood, Filton, Bristol, BS34 8JH Working Arrangments The supplier will work closely with the MOD teams in Bristol. It is anticipated that whilst most work will be conducted remotely regular contact with Defence Logistics (DL) is maintained. The contractor will base some resource with the DL at key points throughout the engagement. The cost of attending any meeting or performing tasks away from the contractors premises shall be borne by the future contractor. The supplier will submit weekly reports to the Service Manager regarding the status of the project, achieving key milestones and issues that may impact on timescales and cost. Significant updates required as necessary. Security Clearance SC must be in place prior to contract commencing due to nature of projects. SC status must be valid for duration of contract. Supplier Cyber Protection Assurance Questionnaire must be completed (https://supplier-cyber-protection.service.gov.uk/) (Risk Assessment Reference RAR-SXFG97VB) Additional T&Cs These MOD DEFCONs from part of the Call-Off Contract : DEFCON 76(Edn12/06) Contractors on Site; DEFCON 531(11/14) Disclosure of Information; DEFCON 659A (02/17) - Security Measures Suppliers must use the Authorities Payment Tool called CP&F or be prepared to sign up to the tool. Skills & Experience Have experience of producing Analysis reports (e.g. Concept Operational Effectiveness Investment Appraisal (COEIA) and Operational Analysis Support Paper (OASP)) to support development of the Initial Gate Business Case 15% Have experience of producing Analysis reports (e.g. Concept Operational Effectiveness Investment Appraisal (COEIA) and Operational Analysis Support Paper (OASP)) to support development of the Initial Gate Business Case 15% Have experience of planning and mobilising large ICT projects 10% Have experience of developing a Services Orientated Approach for business transformation 10% Have experience of developing a Services Orientated Approach for business transformation 10% Have experience in active risk management including identifying and mitigating risks 8% Have experience of business identification, measurement and planning for benefits realisation 6% Have experience in stakeholder management 6% Have experience in producing Schedule Risk Analysis and Cost Risk Analysis 5% Provide Project Management Support 5% Approach and methodology 5% How the Approach meets user needs 4% How risks and dependencies have been identified and the offered approaches to manage them 2% Experience of using Agile methodologies to plan and deliver improvements - 5% Have ability to think creatively and be able to articulate innovative ideas to solving complex business & IT problems (5%) Nice to Haves recent relevant experience in MOD No. of Suppliers to Evaluate 5 Proposal Criteria Technical solution Approach and methodology How the approach or solution meets user needs How the approach or solution meets your organisations policy or goal • Estimated timeframes for the work How they have identified risks and dependencies and offered approaches to manage them Team structure Value for money Cultural Fit Criteria Work as a Team with our organisation and other suppliers Be transparent and collaborative when making decisions Have no blame culture and encourage people to learn from their mistakes Payment Approach Fixed price Assessment Method Written proposal Work history Evaluation Weighting Technical competence 65% Cultural fit 5% Price 30% Questions from Suppliers Budget range 250k - 700k (ex vat) assumed that any t&s costs are included in overall price and within agreed budget ceiling.