Real estate services

Tender description

Hertfordshire County Council is currently out to procurement for the Provision of Property Management Services. Further information in regards to this opportunity can be found in II.2.4) and VI.3) below. Organisations wishing to take part in this project are invited to ‘express interest’ which will give access to the full procurement documents in the e-tendering system. Please see VI.3) below for further information. The deadline for Expressions of Interest is 12.10.2017. To be considered as a Bidder you must complete and submit a Bid by the deadline of 12:00 Noon on 12.10.2017. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above. Please allow sufficient time to make your return as late returns will not be permitted by the system. The Council intends to work with the Contractor who will lead in the management of the Estate and the delivery of strategic direction around the estate. The Council intends to be able to set the strategic direction for categories of properties as described below and for the agent to self-commission core services in the delivery of this direction within the parameters of the specified services and fixed prices. The Council owns or leases an estate of approximately 2 400 assets (land and property) including (but not limited to) schools, fire and rescue properties, libraries, youth services, adult care day services, offices, rural estate, properties held for non-operational housing. In addition there are managed properties which are let to achieve a service purpose, held for disposal or held in advance of service use. The Council requires the contractor to lead the management of the estate for Core functions at an agreed fee. The contract also includes additional call-off functions that can be commissioned as required. The Council is looking to award the Contract to one provider for all services as the requirements are similar across all assets and is looking to achieve economies of scale by doing this. The estimated total value of the Contract is stated in II.1.5) of this notice and is for the initial term inclusive of the approximate value for extensions. For the avoidance of doubt, the estimated annual value of the Contract will be between 900 000 GBP and 1 500 000 GBP. The initial term of this contract is five (5) years with a possible extension of up to a further two (2) years at the Councils discretion. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. Organisations should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate. Please Note the TUPE Staffing Information for this procurement has been provided along with other documentation for this procurement. TUPE related information must be treated as protected data in accordance with the requirements of the Data Protection Act 1998 and must be kept confidential. Therefore by accessing this Tender via Supply Hertfordshire and then the View Details button and accessing the documentation for this procurement, Tenderers agree to undertake to treat the information as confidential and commercially sensitive at all times and take all reasonable steps to prevent any inadvertent disclosure to any third party.