Repair and maintenance services of mechanical building installations

Tender description

Portsmouth City Council - "the Council" - is inviting expressions of interest for the delivery of responsive repairs, routine servicing and planned preventative maintenance of mechanical and electrical equipment across the Council's portfolio of approx. 380 education, commercial, recreational, cultural, community and larger multiple dwelling residential buildings. The target award date for the contract is 28.11.2017 with service commencement following on 2.4.2018. The contract will run for an initial base term of 5 years extendable in increments to be agreed to a maximum total term of 10 years. Variant bids may be submitted which require a longer base term where significant financial and operational improvements can be demonstrated. The estimated value of the contract - exclusive of additional works & services and additional potential contracting authority demand referred to within Section II.2.11) - is approximately 400 000 - 500 000 GBP per annum. Portsmouth City Council - "the Council" - is inviting expressions of interest for the delivery of responsive repairs, routine servicing and planned preventative maintenance of mechanical and electrical equipment across the Council's portfolio of approx. 380 education, commercial, recreational, cultural, community and larger multiple dwelling residential buildings. The contract will be let on an open book cost reimbursable basis utilising the NEC3 Term Service Contract - Option E and is to be delivered and managed in line with Systems Thinking principles. The Council is looking for a contractor who can provide a comprehensive, responsive service, who is innovative in their approach and can adopt a partnering approach as set out in the NEC form of contract. The target award date for the contract is 28.11.2017 with service commencement following on 2.4.2018. The contract will run for an initial base term of 5 years extendable in increments to be agreed to a maximum total term of 10 years. Variant bids may be submitted which require a longer base term where significant financial and operational improvements can be demonstrated. The estimated value of the contract - exclusive of additional works & services and additional potential contracting authority demand referred to within Section II.2.11) - is approximately £400k - 500k per annum. A wide range of work types will be covered under the contract to provide for ongoing flexibility over the duration of the term. Whilst the Council is seeking to ideally achieve future flexibility options in respect of additional services, work types and additional contracting authority access the selection and award criteria applied for this procurement process will be focused upon the Council's requirements for delivery of responsive repairs, routine servicing and planned preventative maintenance of mechanical and electrical equipment only. Further information on the work types and services and covered by the contract together with types of buildings is provided within Section VI.3). Further detailed information together draft specification and NEC3 contract documentation is available via the Council's e-sourcing system. Interested contractors are required to complete and return a Supplier Status Questionnaire (SSQ) accessible via InTend by 21.7.2017 14:00. A bidders information session is scheduled for 28th June 2017 11:00 - 13:30 at which key officers will present an overview of the service requirements and bidding process and be on hand to answer any questions. The full procurement timetable for letting the contract is as follows: Bidder information session - 28.6.2017 11:00 - 13:30 SSQ submission deadline - 21.7.2017 14:00 Results of evaluation of SSQs issued - 14.8.2017 Invitation to tender issued - 4.9.2017 Bidders briefing - 12.9.2017 Tender return deadline - 27.10.2017 14:00 Clarifications and interviews/site visits (if required) W/C - 13.11.2017 Notification of preferred bidder - 4.12.2017 Standstill period start - 5.12.2017 Standstill period end - 14.12.2017 Contract award - 15.12.2017 Contract Commencement - 2.4.2018