Digital Tenders

See open digital archiving tenders and awarded contracts for the UK public sector.

Two jobs sit under this heading, and buyers rarely use the same words for either. One is getting paper into digital form and keeping it readable: records digitisation, archival cataloguing, preservation systems. The other is outbound post, which notices call hybrid mail far more often than a digital mailroom. 1,104 notices on record, 631 already awarded.

Councils, NHS trusts, pension and electoral registration teams, libraries and heritage organisations buy most of it, usually as a framework call-off.

1,081 results

Showing 21–40 of 1,081 results

Other topic pages covering nearby areas of public sector spend.

Frequently asked questions

Frequently asked questions about hybrid mail, digital archive, digitisation services, digital preservation, document scanning, records digitisation, digital mailroom, archive digitisation in the UK public sector.

  • How do I find digital archiving and hybrid mail tenders in the UK?

    Two ways in. Watch the portals for live briefs, or start earlier and follow the buyers. Stotles aggregates notices from 100+ portals, so one search covers digitisation projects, digital preservation software and the postal frameworks that carry hybrid mail. Platform-wide, 2,197 notices are open right now. Search on the buyer's words rather than your own: "digital mailroom" returns 34 notices, "hybrid mail" returns 454 for the same work.

  • Who buys digital archiving and records digitisation in the public sector?

    Councils, NHS trusts, pension and electoral registration bodies, universities, libraries and national heritage organisations. The pattern holds across the notices: an organisation sitting on a large back catalogue of paper, or sending high volumes of statutory post. Revenues, benefits and council tax teams drive most of the mail side. Planning, building control and archive services drive most of the scanning.

  • What CPV codes cover digital archiving and digitisation?

    Three do most of the work here. 92512000 (Archive services) appears on 73 notices alongside this page's keyword filter, 79999100 (Scanning services) on 173, and 79571000 (Mailing services) on 96. That spread is the useful part: it is two categories sharing a page, not one. Codes are not applied as a filter, because AND-combining them with the keywords would drop more than a third of the notices this page finds.

  • How much digital archiving work has been awarded?

    631 of the 1,104 notices on record are awards, so there is a long trail of who has bought this before and who won it. Only 4 sit at open tender, with 91 more at pre-tender. That imbalance is the category: most of this work is placed as a direct award or a further competition under an existing framework, so the live list is nearly always short. Work the expiry dates on the awards instead.

  • Is digital mailroom work tendered as hybrid mail?

    Almost always. In a 50-notice sample of the newest matches, the outbound side came titled hybrid mail, digital post room or patient letters. Those contracts routinely bundle bulk print, postage and a resident or patient portal together, which is why printing and postal codes turn up on an archiving page. If you sell only the digital half, read the postal notices anyway: the requirement usually sits in the description rather than the title.

Win more Digital Tenders contracts with Stotles

Get Digital Tenders alerts, buyer intelligence and bid tools, all in one place.

Try for free