Responsive Repairs and Voids

Tender description

Longhurst Group invited tenders from suitably experienced organisations who demonstrated knowledge, skill and innovation in delivering responsive repairs and voids services to our general needs, leasehold, care and support and office stock. The works are in relation to Longhurst Group's current and future properties. Works will be delivered under a TPC 2005 (as amended) for a maximum of 10 years: which will run for an initial period of 5 years with the option to extend by up to a further 5 years. Customer care excellence and high customer satisfaction is at the heart of our repair service. The successful implementation of ICT is one of the key drivers for the successful delivery of the Responsive Repairs and Void service with the continued development of systems through the life of the contract. Our requirement is split into geographical Lots as detailed below; Lot 1 – East Region Lot 2 – South Region Lot 3 – West Region Longhurst Group are looking to let a long term partnership contract covering responsive repairs and voids over its 3 geographical regions and 20,000+ properties.The scope is broken into 3 areas for all Lots: 1. Core scope – Responsive Repairs and Voids - £13M per annum a. The core scope of the contract is strictly for the delivery of repairs and voids (core scope) - customers are at the heart of everything the Group does and as such the Group are looking for partners who can deliver operational and customer service excellence.The contract will be let on this basis and these works will form the only exclusive works from day 1 of the contract. 2. Additional scope - Electrical Testing and Repairs, Asbestos Testing & Remedials, Fire Safety Works, Legionella Testing & Remedials, Kitchens and Bathrooms - £5M per annum - this scope will be tested with bidders during dialogue in order to understand the benefit of potentially including from contract year 2 onwards. 3. Further opportunities - to understand possible opportunities for widening and/or deepening the scope of the contract from contract year 3 - £5M per annum. a. Longhurst Group have implemented ambitious strategies to address the key challenges of our time in this sector - housing crisis, decarbonisation, social inequality and the environment. As a result, we are actively looking for our key strategic partners to help the implementation of these strategies and would potentially consider widening the breadth and depth of relationships with our partners during the course of the contract based on the right conditions. Please note that points 2 and 3 above are not guaranteed or exclusive and will not form the scope of the contract to be awarded for day 1. Longhurst Group are keen to understand the potential opportunity of widening and deepening the scope but it is incumbent on bidders to robustly demonstrate the rationale linked to the four strategy areas. TUPE is applicable to this tender and there is likely to be employees transferring from existing service provider(s). Lot 1: Responsive Repairs and Voids – East Region Responsive repairs and voids services to our general needs, leasehold, care and support and office stock located within the Group’s East Region. The scope of this Lot is as follows (please see the short description above at sectionII.1.4); 1) Core Scope – Responsive Repairs and Voids – £4.8M per annum 2) Additional Scope - Electrical Testing and Repairs, Asbestos Testing & Remedials, Fire Safety Works, Legionella Testing & Remedials, Kitchens and Bathrooms – £1.8M per annum 3) Further Opportunities – £2M per annum Lot 2: Responsive Repairs and Voids – South Region Responsive repairs and voids services to our general needs, leasehold, care and support and office stock located within the Group’s South Region. The scope of this Lot is as follows (please see the short description above at sectionII.1.4); 1) Core Scope – Responsive Repairs and Voids – £5M per annum 2) Additional Scope - Electrical Testing and Repairs, Asbestos Testing & Remedials, Fire Safety Works, Legionella Testing & Remedials, Kitchens and Bathrooms – £1.6M per annum 3) Further Opportunities – £2.1M per annum Lot 3: Responsive Repairs and Voids – West Region Responsive repairs and voids services to our general needs, leasehold, care and support and office stock located within the Group’s West Region. The scope of this Lot is as follows (please see the short description above at sectionII.1.4); 1) Core Scope – Responsive Repairs and Voids – £3.1M per annum 2) Additional Scope - Electrical Testing and Repairs, Asbestos Testing & Remedials, Fire Safety Works, Legionella Testing & Remedials, Kitchens and Bathrooms – £1.6M per annum 3) Further Opportunities – £1.3M per annum