Provision of a Replacement Integrated Communication Control System and Mobilising Solution

Tender description

Bedfordshire Fire and Rescue Service, trading as Bedfordshire Fire and Rescue Authority (the 'Authority'), invited expressions of interest from organisations wishing to enter into a contract for the design, implementation, installation and maintenance of a replacement integrated communication control system and mobilising solution. The main deliverables of the Solution will include the following: - provision of all hardware, including but not limited to workstation and server based hardware, - provision of the core command and control software, - provision of resilience/fall back arrangements by way of establishing a secondary control location, - design, development, implementation, configuration, testing, user transition and training, - provision of maintenance and support services throughout the life of the contract, and - provision of a new Incident Reporting System (IRS). The contract notice was issued via TED with reference 2019/S 160-394710. However this updated notice is being issued due to amendments on the contract value which were beyond the control of the organisation and required to ensure smooth implementation and running across systems. Lot 1: Bedfordshire Fire and Rescue Service, trading as Bedfordshire Fire and Rescue Authority (the 'Authority'), invited expressions of interest from suitably qualified organisations wishing to enter into a contract for the design, implementation, installation and maintenance of a replacement integrated communication control system and mobilising solution. The main deliverables of the solution included the following: - provision of all hardware, including but not limited to workstation and server based hardware, - provision of the core command and control software, - provision of resilience/fall back arrangements by way of establishing a secondary control location at the Authority's reference site, - design, development, implementation, configuration, testing, user transition and training, - provision of maintenance and support services throughout the life of the contract, and - provision of a new Incident Reporting System (IRS). During the contract term, the solution will need to obtain ESN accreditation and smoothly and successfully transition from the current Airwave Tetra system to the Emergency Services Network. The Authority is conducting this procurement under the Competitive Procedure with Negotiation ('CPN') pursuant to Regulation 29 of the Public Contracts Regulations 2015, as amended. In the event the Authority exercises the right to award on the basis of initial tenders without negotiation as prescribed by Regulation 29. The contract was awarded in June 2020 for a period of five (5) years from the Go Live Date with an option to extend for any period or periods of up to four (4) years in twelve (12) or twenty-four (24) month blocks, such extension to be exercised at the Authority's discretion. The Authority initially set an overall affordability envelope for the delivery of the contract of 1 800 000 GBP. However due to unforeseen circumstances, the contract value has now increased somewhat and this contract notice is being submitted to update the contract value.