Procurement of a Contractor to provide Compound Refurbishment Works for the British Embassy, Tokyo

Tender description

The Foreign Commonwealth and Development Office (“FCDO”) intend to engage the market in relation to this project as part of early market engagement activity in accordance with Regulation 40 of the Public Contracts Regulations 2015. The purpose of this PIN is to initiate market engagement and is not being used as a call for competition. This PIN is intended to: 1. Engage with and inform the market of the FCDO’s requirements, enabling potential contractors to better understand the scope of the requirement and the approach to the procurement process; and 2. Provide detail of the upcoming early market engagement event which will be held in Tokyo, at the British Embassy on 28th February 2023. Details on how to register for this event is provided in section VI.3 (Additional Information). Please refer to section II.2.4 Description of the Procurement for details in relation to the requirement. Lot 1: The FCDO has disposed of excess land within the compound of the British Embassy, Tokyo, and intends to refurbish all elements of the remaining compound in a phased approach. Enabling works are already underway to divide the sold & retained land, including forming of the new boundary walls and diverting existing services. A temporary office (Block T) will be constructed in June 2023 to provide accommodation for staff, of which in turn will facilitate the contractor possession of Phase 1. The project is anticipated to be phased over a four-year period, with contractor mobilisation predicted to commence on-site in early 2024. The construction phasing intent is: Phase 1 Entrance & Gatehouses new fitout (Block A), Main Embassy Office Building new fitout (Block B), Repurpose Garages & New FM Suite (Block E), Seismic strengthening to retaining walls (Block G) (Block A must be staged to stay live) Phase 2 Chancery Building extension & new fitout (Block H) Phase 3 Ambassador’s Residence refurbishment (Block C), Multi-purpose facility (storage, plant, sports, parking) (Block F), Site wide streetscape / landscaping (Block Z) Both the land disposal area and the retained compound will be detailed at the market engagement event, alongside detail of the Blocks referred to above. Please note, the “New Building” (Block B) is not new. This building was built in 1987 by Shimizu Corporation and is the newest building on the compound. Thus, it has retained the name of ‘New Building’. The estimated value of each Phase is as detailed below: Value including VAT: £69m (¥11,000,000,000) Phase 1 - £25m (¥4,000,000,000) Phase 2 - £12m (¥2,000,000,000) Phase 3 - £32m (¥5,000,000,000) Please note that the value stated is an estimate at this stage and will be finalised following further analysis and confirmed within the Contract Notice. The form of contract is anticipated to be an NEC4 Engineering and Construction Contract, Option A: Fixed Price contract with Activity Schedule. However, this is subject to change. The procurement is planned to commence in September 2023, with an anticipated award date of January 2024, please note at this stage these are anticipated dates and are subject to change.