Hire of Coaches & Minibuses to the Royal Hospital Chelsea

Tender description

Royal Hospital Chelsea Coach & Minibus Hire Statement of Requirement 1. Statement of Requirement The Royal Hospital Chelsea requires the hiring of Coaches and Minibuses on an as required basis. The requirement is to support in the region of 300 veteran soldiers who attend various functions throughout the country. There will be occasions when coaches are required for overseas trips to mainland Europe on Battlefield tours etc. 2. Scope of service The following is a list of the services required. • Provide liveried vehicles which are well maintained. • Provide a range of vehicles from 8 seats to 52 seats. The larger vehicles are to be fitted with a toilet. • Provide a wheelchair accessible vehicle on certain occasions. • Provide a driver who is well turned out. • Drivers should be mindful of their passengers. • Drivers should report 5 mins before the departure time. • Once passengers are set down they should not be left until they have been met. • Vehicles may be required for overseas and overnight trips. • Vehicles should be available within 12 hours. • There should be no cancellation charge if more than 48 hours' notice is given. • All invoices to be paid by Mastercard, with no transaction fees applied. 3. Regular bookings Listed below are some areas where vehicles may be expected to travel: • Stamford Bridge. 8 seat, 20 trips per season. Duration 4 hours • Westminster Abbey. 33 seat, once per year. Duration 3 hours • Cenotaph 49 seat coach, once per year. Duration 4 hours • Bowls team away games 10-12 trips per year. Duration 4-8 hours • Fishing Trips away. 8 seats. Approximately 25 trips a year. Duration 6-8 hours • G-Tech Stadium, Brentford, London Irish Rugby. 14 seats. Approximately 20 trips per year. Duration 5-6 hours. • Royal Albert Hall 16 seat twice a year Additional information: To take part in this process please email jonathan.clarke@chelsea-pensioners.org.uk to confirm participation. The Invitation to tender document is attached to this notice. After emailing to confirm you will be taking part, please then follow all instructions contained in this document to submit bids for this requirement.