WWF- UK - SERVICES AGREEMENT FOR ESTATES STRATEGY

Tender description

With the move to remote working since the start of the pandemic in March 2020 followed by a hybrid approach, we need to review our Estates to ensure we are being financially sustainable and being cost effective in managing our estate while enabling our staff to work at their best. We want to work in a way which maximises our organisational effectiveness. There will be three distinct streams of work: a. design an estates strategy that will deliver the aim above b. implement the estates strategy - including quick wins c. in the interim (runs in parallel with i), do some estates improvements that are either future-proof or good value for money in the meantime This invitation to tender is to support with only part (i) above, including identifying any quick wins. To do this, we are commissioning a consultant to: (a) Perform a situational analysis of how staff are currently using the office, what other organisations are doing, and evaluating the environmental impact of the current hybrid working policy (considering office occupancy, commuting and working from home). Much of this information has already been collected and can be provided. (b) Create recommendations for each office space, and for an overarching estates strategy for the organisation to be delivered by December 2022, though interim decisions on some offices may happen sooner. This will cover whether the buildings and locations are correct, consider ownership vs leasing, and any workspace changes needed particularly focusing on enabling our hybrid working approach. It will address both short-term wins and longer-term planning, including anything which needs to be put in place up to 2030 and beyond. Indications of costs, priorities, impact and risk should be given. (c) Support the creation of the strategy from the agreed recommendations. The goal is to have a clear strategy for each of our Estates that we are confident has been fully considered from all angles, including organisational effectiveness, recruitment and retention, staff wellbeing, environmental impact, economic efficiency and sustainability, and ultimately enables our hybrid working approach. From this point, the organisation will take forward the implementation of the strategy, and the scope of the consultant ends. Please read attached word document for the agency requirements.