Repair and maintenance services

Tender description

UKRI, Science and Technology Facilities Council (STFC) is an independent, non-departmental public body of the Department for Business, Energy and Industrial Strategy (BEIS). STFC have facilities at three main sites; (a) The Rutherford Appleton Laboratory in Oxfordshire (RAL). (b) The STFC Chilbolton Observatory in Hampshire. (c) The Cosener’s House, in Abingdon. STFC are looking to appoint a contractor to carry out maintenance and services to their Compressed Air Systems. 1.02Compressed Air Systems Maintenance and associated minor works services will encompass: • routine maintenance (in accordance with BEIS SFG20/30 Services guidelines); • reactive maintenance; • F Gas leak management/testing; • statutory testing and planned system maintenance under permit control; • installing new systems; • supporting safety insurance inspection, repair and replacement; • specific asset maintenance plans, operation risk assessments, isolation plans, working with extended Laboratory PTW systems, report findings and recommend actions (where known deficiencies exist); • system design and consultancy; etc. • to be able to provide one hour response time based on receipt of call from site to physical engineer attendance on site; • provide customer access to online portal to enable Science and Technology Facilities Council estates staff to access real time data pertinent to the contract. Including current maintenance status of each system, outstanding works, call out status and details of quotations and their status; • minor works: the value of these works is typically in the range GBP 1 000 — GBP 50 000 exc. No guarantee of volumes or value of work per annum is given. It is a requirement that the service provider is able to provide a total project management package (CDM, design, planning consent, building regulations, fire regulations approval etc. and provision of any specialised external consultancies that may be required to support this function). The full specification and requirements can be found within the Delta eSourcing Portal, mentioned below: UKRI will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://www.delta-esourcing.com/ and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://delta-esourcing.com/respond/R37PE58HG6 and the follow the instructions to ‘Login’. Once you are logged into the system you will be able to link yourself into this procurement using the Access Code stated in this notice. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal. The contracting authority expressly reserves the right: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders.