Heating, ventilation and air-conditioning installation work

Tender description

Portsmouth City Council — the “Authority” — is inviting tenders for inclusion onto a multi contractor Framework Agreement that will be used to let mechanical project works and associated activities. The framework will be open to all Contracting Authorities situated within Hampshire, East and West Sussex and Surrey to utilise, however the Authority cannot provide any usage commitments to this effect. The Authority will establish the framework concurrently with the letting a live project being: — installation of new heating emitters and distribution pipework at Portsdown Primary School. Award of the framework and live project contract is targeted for 7.5.2019. The agreement will run for a period of 4 years. Most works will fall between a value range of 100 000 GBP and 600 000 GBP. The Authority spends between 2 000 000 GBP to 3 500 000 GBP on mechanical project works per annum. The deadline for submission of tenders is 12.4.2019 (14:00). Portsmouth City Council — the “Authority” — is inviting tenders for inclusion onto a multi contractor Framework Agreement that will be used to let mechanical project works and associated activities. The agreement will be open to all Contracting Authorities situated within Hampshire, East and West Sussex and Surrey to utilise. The agreement will run for a period of 4 years during which individual call off contracts may be let on a project by project basis. The agreement will be established via evaluation of tenders submitted for the following live project. Installation of new heating emitters and distribution pipework at Portsdown Primary School — value 500 000 GBP. Award of the agreement and the live project contract is targeted for 17.5.2019. The live project will be let using the JCT Minor Works Contract (2016). Once the agreement is established no upper or lower value constraints in respect of project contract values will be set. However, most works will fall between a value range of 100 000 GBP and 600 000 GBP. Currently the majority of projects are let on the basis of client defined specifications using JCT Minor Works Contract (2016) or JCT Intermediate Building Contract (2016). However, the Authority reserves the right to let projects on output specifications and design and build approaches as appropriate. The Authority also reserves the right to use the full suite of JCT and NEC3/4 contracts. Based upon previous demand and its forthcoming capital programme the Authority estimates that it may let approx. 2 000 000 GBP to 3 500 000 GBP worth of mechanical project works per annum via the agreement. However, it should be noted that this value may fluctuate significantly in the event of changes in technology, access to funding, legislation, best practice developments and unforeseen emergency situations. In the event of full take up by all of the Contracting Authorities who will be able to access the agreement spend per annum via the agreement could theoretically be as much as 70 000 000 GBP, however the Authority can provide no guarantees of take up by other Contracting Authorities. It is proposed that the framework will be subdivided into 2 tiers, being: — a primary tier consisting of 6 contractors who will engaged to deliver typical projects in terms of scope, approach, value, etc., — a secondary tier consisting of a further 4-6 contractors who may be engaged on a contingency basis and/or invited to submit bids for non-standard works in terms of value, approach, type, geographical area, etc. The tiers will be established via the evaluation of bids submitted for the live project. The project will be let on an individual basis to the tenderer who achieve the highest score. Those contractors plus the next ranking contractors up to a maximum total number of 12 (6 primary and 6 secondary) will be appointed onto the framework agreement. The deadline for submission of requests for clarification is 5.4.2019 (23:59) and the deadline for submission of tenders is 12.4.2019 (14:00). Site visits and briefings are scheduled with dates to be confirmed. Tender documentation can be accessed via the Authority's e-sourcing solution InTend: https://in-tendhost.co.uk/portsmouthcc/aspx/home