Repair and maintenance services of building installations

Tender description

Plus Dane Housing is seeking to appoint a single service provider to enter into framework contract to provide Repairs, maintenance, gas servicing and Planned Works. Plus Dane Housing intends to enter into a framework contract with a single service provider for a period of 4 years. This will act as the umbrella agreement and establish the terms and conditions for contract award. The delivery contract will be the ACA Standard form of contract for term partnering; TPC 2005 (incorporating 2013 amendments) as amended. Work will be issued through periodic task orders and work issued in the final year of the framework may extend in to a 5th year. Works are planned to commence in October 2018. There are 2 distinct ways in which work will be delivered: Delivery method A: The service provider will act as a subcontractor to the Plus Dane repairs team (RT) delivering works on a job by job basis where required. Works issued under this method may be responsive works (covering occupied and non-occupied properties and common parts) or planned works. In some instances, the service Provider is likely to carry out all of the works to a particular property whilst in others they will carry out only elements of it. In the latter example the service provider will be required to coordinate delivery of the required work with the RT and other contractors. Work issued under this method will be via an individual task order. Delivery method B: The service provider will plan and deliver agreed programmes of work. In this scenario a 2 stage ordering approach will be used. Plus Dane will issue to the service provider a task order for either adefined batch, phase or entire works programme. The service provider will use his experience to produce task proposals for the works including a task price, task timetable, H&S plan (to coordinate with the Construction phase health and safety plan produced by RT), and present this proposal to Plus Dane for consideration. If the task proposals are acceptable then Plus Dane will issue a task commencement order and the service provider will proceed to deliver the works in accordance with their proposals including inspecting/visiting all of the properties contained in the task order to undertake all necessary, design work. This will be done jointly with the RT where required or where the RT and service provider will both be working within the property. The Service Provider should note that inspections may need to be coordinated with RT in order that the customer only has one visit. Tenderers should note that the contract does not give any guarantee of any work being called off or exclusivity.