Transport services (excl. Waste transport)

Tender description

Wiltshire Council (the ‘Council’) intends to establish a Dynamic Purchasing System to improve procurement procedures to reflect best practice and to make the procurement of Passenger Transport services as efficient as possible for both the Council and suppliers. The Council's main aim is to appoint multiple suppliers to a Dynamic Purchasing System for the provision of passenger transport services which will be divided in to 2 lots: Lot 1 is for vehicles 16 seats and larger; Lot 2 will be for small and specialist vehicles below 16 seats. Lot 1 covers: — Mainstream Home to School Transport; — Public Transport; — Demand Responsive Transport; There will be 3 categories of mini competition run under this lot. Category 1 — Large Value mini-competitions; These will be mini competitions as part of the PTU tendering programme where routes will be tendered by area over a 5-year cycle. The Applications will be put out to market for a period of between 30 to 45 days based on complexity and time constraints. Category 2 — Small Value mini-competitions; These will be mini competitions for contracts that have been handed back, new requirements or for commercial public transport services which have been de-registered. They will have contract lengths that allow them to be aligned with the 5-year Application cycle. The mini-competition invitations will be put out to market for a period of between 12 to 20 days based on complexity and time constraints. All mini-competitions in Lot 1 will be awarded on 100 % price basis and subject to the terms and conditions contained in Appendix 3. In some mini-competitions, suppliers will have the opportunity to offer: — Variations to routes or timetables; — Combined routes; However suppliers are reminded that it will be at the discretion of Wiltshire Council whether these will be accepted. On Public Transport Routes there is the ability to operate the contract on a cost or Net subsidy basis. Category 3 — Emergency mini-competitions; These will be mini competitions that will cover for termination of contracts or suppliers unable to cover contracts whether temporarily or permanently. The mini-competition invitations will be put out to market for a period of between 3 to 20 days based on complexity of the requirement and time constraints. These will only be short term requirements which if required over longer time-scales will be put out to further Category 1 or Category 2 mini-competitions as soon as practicable. All mini competitions in Lot 1 will be awarded on 100 % price basis and are subject to the terms and conditions in Document 2. Lot 2 covers: — Special Educational Needs Transport; — Post-16 Educational Transport; — Adult and Child Social Care Transport; — Demand Responsive Transport; — Mainstream Home to School Transport. There will be 3 categories of mini competitions run under this lot. Category 1 — Large Value mini-competitions; These will be mini competitions as part of the PTU tender programme where routes will be Tendered by area over a 3-year cycle. The Applications will be put out to market for a period of between 30 to 45 days based on complexity and time constraints. Category 2 — Small Value mini-competitions; These will be mini competitions for contracts that have been handed back, new requirements and changes with passengers or passenger assistants. They will have contract lengths that allow them to be aligned with the three-year phase Application cycle. The mini-competition invitations will be put out to market for a period of between 6 to 14 days based on complexity and time constraints. Category 3 — Emergency mini-competitions; These will be mini competitions that will cover for termination of contracts or suppliers unable to cover contracts whether temporarily or permanently and last minute changes or requests for transport. The mini-competitions will be put out to market for a period of between 2 hours to 5 days based on complexity of the requirement and time constraints. These will only be short term requirements which if required over longer time-scales will be put out to further Category 1 or Category 2 mini-competitions as soon as practicable. All mini competitions in Lot 2 will be awarded on 100 % price basis and subject to the terms and conditions in Document 3.