Floor coverings

Tender description

The Council of the Borough of Kirklees (the ‘contracting authority’) and Kirklees Neighbourhood Housing (‘KNH’) wish to procure a framework for the Supply and Installation of Floorcoverings. The Service will predominantly involve the replacement of flooring in social domestic housing. This will include: Carpet, underlay, gripper and associated products, vinyl, linoleum and sheet floorcovering including fitting for KNH, contracting authority's Housing Solutions Department and from time to time other departments within the contracting authority. The contracting authority and KNH wish to procure a framework for the Supply and Installation of Floorcoverings. It is anticipated that the service will be delivered to KNH, contracting authority's Housing Solutions Department and from time to time other departments within the contracting authority. It is anticipated that the Framework Agreement will commence on 2 January 2017 and will expire on 1 January 2019 with provision for two (2) one (1) year extensions. The Services required are set out within the Tender Documents and cover the carpet, underlay, gripper and associated products, vinyl, linoleum, stair carpet and sheet floorcovering including installation KNH, contracting authority's Housing Solutions Department and from time to time other departments within the contracting authority. This requirement arises due to: — Decants (temporary moves) whilst the contracting authority and KNH undertake major repair works to housing stock. — Permanent moves from housing stock, often where tenants are downsizing their homes and a tenant wishes the contracting authority and KNH to pay for the supply replacement carpets (i.e. the Homefit Scheme). Economic operators to these customers will be required to submit quotes to tenants at least at Framework rates. — The fitting of vinyl floorcovering to kitchens and bathrooms to housing stock due to repair and renovation works. — Void works. — New installations. — Discretionary decisions. — Office moves and changes of office layout. — The renewal of existing floorcoverings at KNH and contracting authority premises. — Renewal of carpets and vinyl floorcoverings at nineteen sheltered accommodation blocks and two (2) community centres. The services required will include but will not be restricted to: — Supply of a range of floorcoverings at agreed rates. — Carrying out of surveys and inspections. — The supply of sample books to enable design choices. — Remedial works to finished floor prior to floorcovering being fitted. — Where the required remedial works to finished floors is beyond the scope of the installation teams, to then authorised representative for the contracting authority. — Supply and fitting of underlay where required. — Supply and installation of door plates, capping, nosing and grippers. — The removal or moving of furniture and goods prior to fitting both out of the areas to be worked on and to return furniture and goods once work in completed. — Removal and clearance of all existing waste floorcoverings, waste materials, the existing floorcoverings and packaging materials to a designated recycling centre or licensed tip in a sustainable manner. Goods and Services for the contracting authority and KNH will be responded to according to individual need as indicated by the ordering officer and detailed in the purchase order dependent on circumstances. The contracting authority's Housing Solutions Service Department lets and maintains approximately one hundred and ten (110) houses and flats in Huddersfield, ninety-two (92) in Dewsbury and twenty eight (28) in Batley. The service supplies properties with sheet vinyl floor covering to all rooms, except stairs and landings which are carpeted. Goods and Services specifically for the contracting authority's Housing Solutions Department will require a maximum lead time from order to installation of seventy-two (72) hours. This is due the nature of the service that the Housing Solutions Department delivers which is required to be more responsive than planned. economic operators to the framework must have the capacity to deliver to or to exceed this standard.