Repair and maintenance services

Tender description

Slough Borough Council (the ‘Contracting Authority’) is seeking expressions of interest from suitably qualified and experienced service providers to enter into an agreement for the provision of repairs, maintenance and investments services to its housing stock comprising 5 200 dwellings across the borough (‘the Contract’). The technical services required by the Contracting Authority are identified by the CPV codes in Sections II.1.2) and II.2.2) and described in the descriptive document and the specifications. It is anticipated that the Contract will commence on 1.12.2017 and the duration will be as set out in Sections II.2.7) and II.2.11) of this notice. The estimated value of the Contract (excluding VAT) is anticipated to be within the range of 100 000 000 to 140 000 000 GBP. The Contracting Authority is seeking expressions of interest from suitably qualified and experienced service providers to enter into an agreement for the provision of repairs, maintenance and investments services to its housing stock. The technical services required by the Contracting Authority are identified by the CPV codes and described in the descriptive document and the specifications. The Contracting Authority has carried out a commissioning process to identify its strategic objectives which are set out in the descriptive document. The Contracting Authority wishes to identify a partner whom will work strategically with the Contracting Authority and the Contracting Authority's other suppliers. A fundamental part of its service requirements is the provision of strategic advice and assistance on how the Contracting Authority can manage its housing stock effectively and efficiently to achieve best value. IT System The Contracting Authority requires an effective system of IT to support the delivery of the services including asset management data for the purposes of updating the Contracting Authority's main asset management and customer systems. It is anticipated that initially the service provider to whom the Contract is awarded will use or interface with the Capita Housing Management System. Details of this are given in the Descriptive Document. During the contract period, the Contracting Authority anticipates undertaking a review of the housing management system and would require its repairs, maintenance and investment service provider to provide consultancy services and assistance with any procurement that may arise. The service provider would also be required to assist with the implementation of any new system. The Contracting Authority reserves the right to consider alternative options for IT during the review which might include, but not be limited to, the Contracting Authority having access to the service provider's IT system for managing the repairs, maintenance and investment service. Framework Agreement In addition to the Contract, the Contracting Authority is acting as a central purchasing body through which the contracting authorities listed below (the ‘Participating Bodies’) may wish to procure substantially similar services to those included in the Contract under a separate framework agreement (‘the Framework Agreement’). There is no obligation on the Participating Bodies to participate and the Contracting Authority gives no guarantee or warranty as to the nature or volume of the services, if any, to be called off or the number of Participating Bodies taking part. The Participating Bodies are: — Wokingham Borough Council; and — The London Borough of Hounslow. Accordingly, it is the intention that the Participating Bodies should be able to rely on this procurement to purchase such services without the need for any procurement process in accordance with Regulation 33. The Contracting Authority envisages awarding any Framework Agreement at the same time as the Contract and any such Framework Agreement is anticipated to commence in or around January 2019, though the Contracting Authority reserves the right to commence this earlier than January 2019. The duration of an individual call-off contract under any Framework Agreement will not necessarily be limited to the 4 year term but the term will be governed by the subject matter of the call off contract concerned. The form of the call-off contract shall be the same as for the main contract subject to the right to make specific amendments in respect of an individual call off. The Contracting Authority reserves the right to award only the Contract and not to award any Framework Agreement or alternatively for the Contract and the Framework Agreement to commence on the same date or different dates.