Fruit vegetables

Tender description

ITT Description South Lanarkshire Council, as lead authority, invites offers from suitably qualified contractors for the Supply and Distribution of Fruit and Vegetables (Fresh and pre-prepared) and Fresh Bread, for use by but not limited to the catering services for both South Lanarkshire Council and North Lanarkshire Council and both Council's associated Leisure and Culture Trusts. Approximately 340 locations across both Council areas will purchase from the contract at varying frequencies, most commonly twice weekly. A large proportion of the locations using this contract will be school kitchens, which operate only 40 weeks a year. The Councils are seeking to appoint a single supplier across all areas to secure a consistency of quality and pricing of products to all their respective catering locations. Bidders must offer for all items listed within the price schedule. The successful contractor will Supply and Distribute Fruit and Vegetables (Fresh and pre-prepared) and Fresh Breads simultaneously, in order to maximise the effectiveness of deliveries, streamline the purchase to pay (P2P) processes associated with this type of contract and to ensure reduced environmental impact through combining deliveries. Throughout the period of the contract the Councils will seek to work with the successful contractor to drive continuous improvement and efficiencies in respect of the products purchased, in the P2P processes and in the associated environmental impact of the contract, through a pro active approach to contract management. The successful contractor will be responsible for all aspects of electronic order capture and billing, including e-Invoicing, order fulfilment, storage, supply and distribution for all commodities covered by the contract, including where any of these elements are sub contracted. The Councils will not engage directly with sub contractors but will only engage with the successful contractor on all matters relating to the management of the contract. Where sub contracting is used for any element of the contract the Councils would encourage bidders engaging with local SMEs to provide these. The contract will reflect a range of core products most commonly purchased but retain the flexibility to also provide non core items as required. Full details of the core items are set out in the specification and price schedule. For information purposes both Councils delivery schedules are provided below for each type of establishment within the Councils geographical area. A small number of other locations not listed below may require deliveries and the frequencies of these will be agreed post award. South Lanarkshire Council Delivery/Frequency schedule: 1. 2 Deliveries per week to 120 Primary Schools (40 Week); 2. 2 Deliveries per week to 17 High Schools (40 Week); 3. 2 Deliveries per week to 4 Primary Schools (52 Week); 4. 3 Deliveries per week to Council Head Quarters (52 Week); 5. 2 Deliveries per week to 28 Social Work Units (52 Week). North Lanarkshire Council Delivery schedule: 6. 2 Delivery per week to 113 Primary Schools (40 Week); 7. 2/3 Deliveries per week to 23 High Schools (40 Week); 8. 2/3 Delivery per week to 12 ASN Schools (40 Week); 9. 2/3 deliveries per week to 19 Social Work Units (52 Week). The EU Directive for Electronic Invoicing in Public Procurement came into effect on 16.4.2014 and all Councils must comply with this by 27.11.2018. To do so the Councils will require to receive e-Invoices and make payment by electronic means. The successful contractor must be able to meet this requirement and to be able to supply e-Invoices in a machine-readable PDF format which can be processed automatically and digitally, in order for the Councils to comply. The systems being developed by the Councils require that Delivery Notes and Invoices are submitted against each individual Purchase Order for each Location and must include the Purchase Order Number, an Item Number and the Quantity, to enable accurate electronic matching. Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required. To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 5635 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area. For further information on using PCS-Tender, please read the Supplier Response Guide: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.