Catering purchasing service (including a products management system)

Tender description

The University of York wishes to establish a contract for the provision of a fully integrated catering purchasing service (including a products management system).<br /><br />The University has over 10 restaurants and cafés across out campuses that serve a range of food and drink options to staff, students and the general public (https://www.york.ac.uk/eat-drink-shop/eat-drink/outlets/), there are also outlets servicing student accommodation. Most of these outlets are on the two main campuses at Heslington with two off-campus locations at Fairfax House and in the city centre at the Guildhall York.<br /><br />The main aim is for a user-friendly, forward-looking solution which can adapt to developing technologies and maximise the value of catering purchasing management to the University. This will support a diverse range of business needs and provide a flexible approach to meet our increasing and variable demand. The University wishes to adopt and maintain a collaborative approach with the Supplier where operational requirements can contribute to future developments to ensure that value is continually delivered.<br /><br />The Supplier to provide a catering purchasing service (including a products management system) which maximises value for money whilst delivering an integrated, customer-focused service.<br /><br />The annual procurement spend is in the region of up to £2.5M.<br /><br />A catering purchasing service is required that covers all stages of the procurement process from defining business needs and developing specifications through to contract and supplier relationship management.<br /><br />The service will cover the above contracting activity and management of suppliers including annual price reviews and adherence to public procurement regulation and University financial regulations.<br /><br />A catering and stock management system is to be provided which includes menu and recipe management, inventory and procurement and financial administration including summary billing.<br /><br />The system should be easy to use and enable online ordering with up-to-date pricing and invoice management to provide a fully integrated solution.<br /><br />Full details can be obtained by registering with the University's tender portal and following the bidding instructions to access the invitation to tender (ITT) documents