E-Procurement Portal

Tender description

• A web based eSourcing solution provided on a Software as a Service (Saas) basis, that supports effective and efficient tendering and contract/supplier management. • The solution provided must be fully compliant with PCR2015, and compliant with all aspects of PA23 which can Publish direct to, Central Digital Platform, Find a Tender and Contracts Finder buyer portals. • The ability to complete an online tendering and sourcing exercise with a Selection Questionnaire (SQ), Request for Information (RFI), Invitation to Tender (ITT), Invitation to Quote (ITQ) then complete the tendering exercise to award, and the publication of an award notice. • Plan and execute complex procurement projects, multi-Lots, with multiple users to build the tender exercise. • An online supplier database, to allow the ability to interact with a network of registered suppliers. Giving the opportunity to identify suppliers as part of a market scoping exercise or to invite to a mini-competition or request for quotation. • Ability to allow Awarding Authority to work in a collaborative manner with third party partners, i.e. allow NLB to invite evaluators from other organisations. Evaluation • The ability to complete auto-score online questionnaires for online evaluations, in a side by side evaluation. • Create tendering work areas, to assign internal and external roles and to allow a team to work collaboratively with other departments and buying organisations to complete complex multi lot evaluations. • An evaluation process that is secure, and auditable with an activity log, and the ability to separate users to different elements of the evaluation process and exercise. Contract Management • The ability to register contracts within a Contracts Register at the award stage, set reminders, record performance and track changes • A fully accessible and easily downloaded Contracts Register • An online dashboard to easily analyse contract and supplier details. Provide an overview on number of open contracts and their suppliers. Identify Key Suppliers, Spend information, and expiry dates. Sourced from G-Cloud framwork RM1557.14