Awarded contract

PA23 UK4 - Tender notice for the Event Management Agency- Retainer Model Department for Business Innovation, Science and Trade (BIST), British High Commission India

Details

Buyer: Foreign, Commonwealth and Development Office
Supplier(s): PHASE1 EVENTS AND ENTERTAINMENT PRIVATE LIMITED
Value: £101,695
Duration: 2 months
Topic: Event services
Published: 30 October 2026
Source: uk:find_a_tender

Tender description

UK's Depatment for Business Innovation Science and Trade (represented by British High Commission in New Delhi) in India intends engage a competent Event Management Company on a Retainer Agreement to support planning and delivery of the events across India for a tenure of 3 month (September to December 2026), with provision for futher extension till 31st March 2027. To support an anticipated increase in event activity during the upcoming peak period. DBT will undertake rapid competative tender excercise using the Light Touch Regime (LTR) of Procurement Act 2023. The purpose of the retainer arrangement is to ensure the availability of dedicated event management support, faster response times, proactive planning, and consistent service delivery across DBTs event portfolio. The selected agency will receive a fixed monthly retainer fee covering ongoing event management support, account management, planning, coordination, and resource availability. Costs associated with the actual execution of events will be charged separately based on approved event requirements and budgets. ## Contract award

Timeline

Completed: Award published30 October 2026
Current notice
Completed: Award date30 October 2026
Next: Contract expiry date31 December 2026in 2 months

About the buyer

The Foreign, Commonwealth and Development Office is a ministerial department that buys through its own Commercial Directorate. Four category teams cover programme delivery, estates and security, digital and technology, and corporate services. The department runs its own frameworks, such as the Global Development Delivery Framework, and dynamic purchasing systems for construction and global facilities management.

A commercial pipeline is updated every quarter.

Over the past 5 years, most of the Foreign, Commonwealth and Development Office's contract awards have been in business services, transport equipment and construction work.

Decision makers

Connect with the people behind this procurement.

Job title	Phone number	Work email
Head of Procurement	+44 •••• ••••••	••••••••@foreign-commonwealth-and-development-office.gov
Commercial Director	+44 •••• ••••••	••••••••@foreign-commonwealth-and-development-office.gov
Procurement Manager	+44 •••• ••••••	••••••••@foreign-commonwealth-and-development-office.gov
Category Lead	+44 •••• ••••••	••••••••@foreign-commonwealth-and-development-office.gov
Senior Buyer	+44 •••• ••••••	••••••••@foreign-commonwealth-and-development-office.gov
Contracts Manager	+44 •••• ••••••	••••••••@foreign-commonwealth-and-development-office.gov