Modification of the Traffic Signal Equipment and Intelligent Transport Systems framework agreement without a new procurement procedure

Tender description

Modification of a contract under Regulation 71(1)(c) of the Public Contracts Regulations 2015 (PCR). Warwickshire County Council awarded a contract for Traffic Signal Equipment and Intelligent Transport Systems following a competitive procurement exercise. The original contract notice was published on the TED website (2019/S 162-397533) followed by the contract award notice (2020/S 048-114785). The original contract was let by Warwickshire County Council on behalf of itself and two other authorities (Coventry City Council and Nottingham City Council) and has an expiry date (including extensions) of 31/3/2027. The proposed modification seeks to extend the duration beyond the initial term by a period of 24 months, meaning it will now expire on 31/3/2029. The extension period was not provided for in the originally awarded contract. Lot 1: Warwickshire County Council acts as the lead authority in a collaborative agreement including Coventry City Council and Nottingham City Council. As lead, Warwickshire County Council will enter into the contract on behalf of itself and the collaborating authorities. The other authorities will not be parties to the contract but shall be responsible for supervising and administering the relevant works and/or services carried out in relation to their areas. These arrangements are formalised between the authorities using back-to-back agreements. The authorities contract with a single supplier to carry out the provision including: (1) maintenance and inspection of traffic control equipment; (2) maintenance and inspection of car park variable message signs; (3) maintenance and inspection of free text variable message signs; (4) minor civil works associated with upgrades and reinstatement of traffic signal equipment due to damage caused by third party; (5) supply/installation/commissioning of traffic signal equipment associated with upgrades of existing sites and new sites.