Provision of Digital Asset Management System (DAMS): PIN - Request for Information
Details
- Topic
- Document management software package
- Published
- 20 October 2026
Tender description
This Request for Information seeks supplier insight to inform the potential replacement of NGS’s existing Digital Asset Management System. The purpose of this PIN is to gauge interest as well as seek views and information from the marketplace in relation to a potential future contract opportunity. It will also inform the procurement strategy ensuring that any procurement route subsequently selected is attractive to the marketplace and will provide a competitive tendering environment for efficient delivery of any future contract requirements. Suppliers should note that this PIN does not constitute any guarantee or work, it is purely for market research purposes. Lot 1: This is a Request for Information (RFI) only (not an Invitation to Tender). The RFI document is available from the Public Contracts Scotland Website. The deadline for raising any questions in relation to the RFI is 12noon on 13th November 2026, with the deadline for responding to the RFI being 12noon on Friday 27th November 2026.
Timeline
- Completed: Pre-tender published20 October 2026Current notice
About the buyer
National Galleries of Scotland is a non-departmental public body and buys as a central government agency. Bids are run under the Public Contracts (Scotland) Regulations 2015. Open procedure tenders ask bidders for an SPD (Scotland) form. Software support has been bought as a call-off under the Government Commercial Agency's G-Cloud 14 framework.
Specialist art transportation is bought through a four-lot framework with mini-competitions for call-offs.
Over the past 5 years, most of National Galleries of Scotland's contract awards have been in architectural and engineering services, business services and IT services.
Decision makers
Connect with the people behind this procurement.
| Contact name | Job title | Phone number | Work email |
|---|---|---|---|
| Head of Procurement | +44 •••• •••••• | ••••••••@national-galleries-of-scotland.gov | |
| Commercial Director | +44 •••• •••••• | ••••••••@national-galleries-of-scotland.gov | |
| Procurement Manager | +44 •••• •••••• | ••••••••@national-galleries-of-scotland.gov | |
| Category Lead | +44 •••• •••••• | ••••••••@national-galleries-of-scotland.gov | |
| Senior Buyer | +44 •••• •••••• | ••••••••@national-galleries-of-scotland.gov | |
| Contracts Manager | +44 •••• •••••• | ••••••••@national-galleries-of-scotland.gov |
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