Closed tender

Archive Activity Management System

Details

Buyer: British Film Institute (BFI)
Value: £170,000
Topic: Software package and information systems
Published: 14 October 2026
Submission: 9 November 2026
Source: uk:find_a_tender

Tender description

The BFI National Archive has used a bespoke software to track activity on collections items since 2011. This system has reached end-of-life and is no longer fit for purpose. The BFI National Archive needs a software which enables us to request and track interactions or activities carried out on collections items, and report on this. It will be for internal staff use only and process no financial data. This software is critical to enabling the Archive to provide key services, like the Research Viewing Service, archive bookings for FIAF members, donor access and restoration projects.

Timeline

Completed: Tender published14 October 2026
Current notice
Completed: Submission date9 November 2026

About the buyer

British Film Institute (BFI) is an agency and non-departmental public body in central government, and buys goods, services and works. High-value tenders start with a Procurement Specific Questionnaire. Contracts go to the Most Advantageous Tender.

Over the past 5 years, most of BFI's contract awards have been in business services, IT services and office and computing equipment.

Decision makers

Connect with the people behind this procurement.

Job title	Phone number	Work email
Head of Procurement	+44 •••• ••••••	••••••••@british-film-institute-bfi.gov
Commercial Director	+44 •••• ••••••	••••••••@british-film-institute-bfi.gov
Procurement Manager	+44 •••• ••••••	••••••••@british-film-institute-bfi.gov
Category Lead	+44 •••• ••••••	••••••••@british-film-institute-bfi.gov
Senior Buyer	+44 •••• ••••••	••••••••@british-film-institute-bfi.gov
Contracts Manager	+44 •••• ••••••	••••••••@british-film-institute-bfi.gov