Contract for Special Events PA and Equipment Hire
Details
- Supplier(s)
- Hooke Sound & Light Ltd t/a Total Sound Solutions
- Value
- £90,001
- Duration
- 3 years
- Topic
- Public address systems
- Published
- 12 August 2026
- Source
- uk:find_a_tender
Tender description
Swansea Council’s Special Events Team delivers large-scale events across multiple venues, parks, and outdoor spaces throughout Swansea. Event sizes range from 200 to 180,000 attendees. To support these events, we require a comprehensive range of professional Public Address (PA) services. We are seeking a contractor who is reliable; able to supply a variety of high-quality sound equipment (including large-scale systems); provides excellent customer service; demonstrates strong sustainability credentials; and upholds exemplary health and safety standards. The contract for PA services will run for a 3-year period from 1 June 2026 to 31 May 2029, with the option to extend for up to an additional two years. Requirements will vary annually depending on which events proceed.Lots OverviewThis Requirement is divided into five lots. Suppliers may tender for one or more lots:1. Lot 1 — Wales Airshow (Distributed PA)2. Lot 2 — Swansea Bay 10k3. Lot 3 — Christmas Parade4. Lot 4 – Swansea Fireworks Display5. Lot 5 — Additional Equipment / Ad-hoc PA ProvisionSmaller-scale events also require PA services throughout the year, sometimes at short notice. All dates for the next three years are subject to confirmation and depend upon events proceeding. A site visit can be arranged prior to tender submission if required. ## Contract award Title: Contract for Special Events PA and Equipment Hire Lot 2 — Swansea Bay 10k Lots: - Lot 2: 2. Lot 2 — Swansea Bay 10k ## Contract award Title: Contract for Special Events PA and Equipment Hire Lot 3 — Christmas Parade Lots: - Lot 3: 3. Lot 3 — Christmas Parade ## Contract award Title: Contract for Special Events PA and Equipment Hire Lot 4 – Swansea Fireworks Display Lots: - Lot 4: 4. Lot 4 – Swansea Fireworks Display ## Contract award Title: Contract for Special Events PA and Equipment Hire Lot 5 — Additional Equipment / Ad-hoc PA Provision Lots: - Lot 5: 5. Lot 5 — Additional Equipment / Ad-hoc PA Provision ## Contract award Lots: - Lot 1: 1. Lot 1 — Wales Airshow (Distributed PA)
Timeline
- Completed: Award date9 June 2026
- Completed: Award published12 August 2026Current notice
- Next: Contract expiry date21 June 2029in 3 years
About the buyer
City and County of Swansea is a public sector buyer in the United Kingdom publishing tenders and awards on Stotles. Explore their procurement activity and find more opportunities like this one.
Decision makers
Connect with the people behind this procurement.
| Contact name | Job title | Phone number | Work email |
|---|---|---|---|
| Head of Procurement | +44 •••• •••••• | ••••••••@city-and-county-of-swansea.gov | |
| Commercial Director | +44 •••• •••••• | ••••••••@city-and-county-of-swansea.gov | |
| Procurement Manager | +44 •••• •••••• | ••••••••@city-and-county-of-swansea.gov | |
| Category Lead | +44 •••• •••••• | ••••••••@city-and-county-of-swansea.gov | |
| Senior Buyer | +44 •••• •••••• | ••••••••@city-and-county-of-swansea.gov | |
| Contracts Manager | +44 •••• •••••• | ••••••••@city-and-county-of-swansea.gov |
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