RES/IT/CRM System for Family Hubs

Tender description

BCC wishes to procure a CRM system for family hubs. This will be funded through external grant funding from the Department for Education through a Family Hubs and Start for Life Grant, extension of the Family Hubs programme was announced in the National October Budget. The aim of the system is to: - Fully digitalise membership of the Family Hubs and reduce the current manual paper process. - Have complete clarity on family attendance and engagement. - Enable us to target families in areas and drive-up membership to key programmes. - Scale the system as we open more hubs across the city. The data management system will seek to enable the following outcomes and benefits: • Be able to ingest incoming data from Commissioned Partners and third parties e.g. voluntary organisations automatically. • Quality assurance reporting requirements to be satisfied on a quarterly basis. • Accurate data analysis, trend analysis and impact evaluation will enable informed decision making in modelling future service delivery and understanding impact on statutory services ensuring best delivery for citizens. This will promote and sustain the model’s long-term future. The onsite visitor management system will seek to enable the following outcomes and benefits: • Families will have the ability to register and sign up to activities onsite. • Data collected onsite will be integrated into the wider data management system collated into the data lake facilities, enabling attendance tracking and data intelligence. • Children’s centre staff will be able to spend time engaging with families. Admin staff will be able to focus on improving communications through social media channels and hyper local. All ongoing maintenance costs have been costed into the value and funding has been agreed for the life of the contract. Keywords: CRM, Family Hubs, CRM System