EA Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project / now known as the EA One Project)

Tender description

Provision of a fully integrated Finance and HR/Payroll system for the Education Authority Lot 1: The contract is for an integrated Financial Management Information system and HR/Payroll (including DE's Teachers' payrolls) to meet the Financial Accounting and Reporting requirements and the HR management and Payroll requirements of the Education Authority and the Department of Education. Additional information: This VEAT is to inform the market of the proposal to modify this contract to enable the addition and introduction an integrated Punchout solution to the iFS system. The introduction of this solution will involve the addition of £213,000.00 to the Overall Contract Value (this value is for all envisaged costs for the delivery and operation of the Punchout solution up to 31/03/2027).. . The revised overall contract value will then be £40,401,666.00.. . The introduction of the module will aid EA to comply with its legal requirements as detailed below: . - The Procurement Act 2024 (section68(2)) requires that 100% undisputed invoices are paid within 30 days. EA currently has a Prompt Payment target to pay invoices within 30 days, and achievement of this is dependent on having an efficient way of raising orders. Punchout will support ordering accuracy, leading to less credit notes and payment delays due to difficulties in invoice matching.