Street light maintenance Middleton Cheney Parish Council

Tender description

1. Background The Council seeks a qualified contractor to provide comprehensive maintenance for its 200-unit street lighting network, comprising primarily 5-6 metre columns with LED lanterns. 2. Asset Profile • Total Units: 200 • Column Heights: Predominantly 5m and 6m • Lantern Types: "Mini Aspire LED" retrofit units, few "heritage" type. • Ownership: All assets of the contract are the responsibility of the Parish Council • Power Supply: Unmetered supply (UMS) via DNO 3. Scope of Works 3.1 Routine Inspections • Night-time patrols - monthly visual inspections of all units • Annual physical checks - of lanterns, brackets, control gear • Electrical safety testing - Once per contract (BS 7671 compliant) • Structural inspections - Once per contract (in line with ILP GN22/19) 3.2 Reactive Maintenance • Lamp failure / lantern outage: diagnosed and repaired • Control gear, photocell, cut-out replacement (like-for-like) • Minor cabling repairs • Reporting of third-party damage or vandalism • Make safe emergency repairs (within 3 hours) 3.3 Planned Maintenance • Agreed schedule for batch component replacements • Identification of obsolete stock and recommendation of equivalents 3.4 Emergency Works • Danger to life, exposed wiring, fallen columns • Immediate site attendance and public hazard mitigation 4. Technical Standards, as listed or similar • Electrical Installations: BS 7671 (18th Edition) • Street Lighting Design & Maintenance: BS 5489-1:2020 • Column Structural Integrity: ILP GN22/19 • Work on Highways: Chapter 8, Traffic Signs Manual • PPE & Health & Safety Compliance: CDM Regulations 2015 5. Record Keeping Requirements • Asset register maintenance • Repairs log with date, unit ID, fault, action taken • Components used with batch/serial reference • Quarterly submission of maintenance summaries • Open access to records on request by the Council 6. Highway Authority Liaison • Submit permits for any road works affecting carriageway or footway • Arrange closures or traffic management as needed • Notify Council of scheduled works that may affect public access 7. Tender Evaluation Criteria Criteria Weighting Price / Value for Money 40% Relevant Experience 20% Technical Methodology 20% Quality Assurance Measures 10% Social Value / Sustainability 10% 8. Submission Instructions • Bidders must submit: o Completed Tender form o Insurance and accreditation details o References for similar contracts o Company details and declaration • Deadline: Monday 1st September 2025 • Format: Email, subject TENDER DOCUMENTS ENCLOSED or paper copy marked TENDER DOCUMENTS ENCLOSED, FAO the Clerk, to the address below. • Contact: Pip Davis, clerk@middletoncheney.org.uk Middleton Cheney Parish Council Main Road, Middleton Cheney OX17 2LR