HR and Payroll System mid-contract upgrade and move to SaaS version.
Details
- Supplier(s)
- Softcat PLC, MHR International UK Limited
- Value
- £994,482.64
- Topic
- Time accounting or human resources software package
- Published
- 18 July 2025
Tender description
Mid-contract upgrade and move from on-premise to SaaS HR and Payroll software system. Lot 1: In line with the University's Information Services strategy to move critical corporate systems to SaaS, we are using part of the existing contractual and financial commitment with our Human Resources and Payroll software provider in exchange for a move and upgrade to their SaaS product, which was first considered in mid-2024 and which, after some interim product development, is now mature enough for our purposes. Our ambition to move to the SaaS product within the life of the current agreement, was clearly intimated at the time of contracting for the current system. The purchase is being made via a Value Add Reseller with whom both the University, and the software developer have an existing business relationship.
Timeline
- Completed: Award date27 June 2025
- Completed: Award published18 July 2025Current notice
About the buyer
Edinburgh Napier University buys as an education organisation through its own procurement team, led by a Head of Procurement. Purchases below a set value need competitive quotes rather than a public advert. The university takes up consortia contracts mainly through APUC. APUC is the centre for collaborative contracting for Scottish universities and colleges. Government Procurement Service contracts and frameworks are also used where they offer value for money.
Over the past 5 years, most of Edinburgh Napier University's contract awards have been in waste, cleaning and environmental services, software and information systems, and business services.
Decision makers
Connect with the people behind this procurement.
| Contact name | Job title | Phone number | Work email |
|---|---|---|---|
| Head of Procurement | +44 •••• •••••• | ••••••••@edinburgh-napier-university.gov | |
| Commercial Director | +44 •••• •••••• | ••••••••@edinburgh-napier-university.gov | |
| Procurement Manager | +44 •••• •••••• | ••••••••@edinburgh-napier-university.gov | |
| Category Lead | +44 •••• •••••• | ••••••••@edinburgh-napier-university.gov | |
| Senior Buyer | +44 •••• •••••• | ••••••••@edinburgh-napier-university.gov | |
| Contracts Manager | +44 •••• •••••• | ••••••••@edinburgh-napier-university.gov |
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