Public Facilities Cleaning & Maintenance Tender 2025

Tender description

Newport Town Council seeks to appoint a qualified and experienced contractor to deliver comprehensive cleaning and maintenance services for the following public facilities: Public Toilets - Stafford Street Car Park, Newport TF10 7LT Community Library - 53-55 High Street, Newport TF10 7AQ Cemetery Chapel and External Toilet - Audley Avenue, Newport TF10 7DS The scope of services includes routine daily and periodic cleaning, minor maintenance reporting, unlocking/locking of buildings, provision of cleaning materials, and compliance with health and safety and COSHH regulations. Contract Details: Contract Start Date: 1 August 2025 Duration: 3 years, with an optional extension to 6 years subject to mutual agreement Estimated Value: To be proposed by bidders in the tender submission Payment Terms: Monthly in arrears Key Requirements: Public Toilets: Daily 2-hour cleaning, steam clean monthly Keyholder responsibility Cleaning of internal and external areas including graffiti removal and sharps disposal Supply of consumables (excluding liquid soap) Community Library: 1-hour daily cleaning (Tue-Sat), deep cleaning every 3 months Areas include main library, offices, meeting room, kitchen, and toilets Cleaning of carpets, vinyl floors, desks, and high-touch surfaces Cemetery Chapel and Toilet: Monthly clean aligned with bookings General surface and fixture cleaning, disinfection, and fault reporting Tender Submission Requirements: Bidders must submit: Completed itemised cost breakdown Contractor Competence Questionnaire Three references (including one from a local authority) Copies of Public Liability (£5M) and Employer's Liability Insurance Company Health and Safety Policy Method Statements and Risk Assessments (including COSHH) Emergency Action Plan and proof of staff COSHH training Evaluation Criteria: Price: 60% Quality of Tender Submission (documents and references): 20% Competence Questionnaire Responses: 20% Tender Timeline: Closing Date for Submissions: Friday 27 June 2025 at 3:00 PM Email: tenders@newportshropshire-tc.gov.uk Contract Awarded: 11 July 2025 Contract Start: 1 August 2025