Supplier Management Systems

Tender description

SGN is looking to procure one or more systems to replace existing and legacy Contract Administration System(s) and a legacy Contractor Invoicing and Payments system for NEC (New Engineering Contract) construction and works contracts. Lot 2: High-level scope: 2) Contract Payment System - Automated Payment Processing: Capabilities to automate application for payment, employers’ payment certificates, withholding notice, and compliance with Construction Act payment process. - Integration with Project Management Tools: The ability to connect with the proposed NEC Contract Administration Platform and our current Oracle P2P accounting system for streamlined data flow and reporting. - Compliance and Audit Trails: Features that ensure compliance with contractual obligations and provide detailed audit trails for all payment transactions. - Reporting and Analytics: Tools for generating reports on payment statuses, cash flow forecasts, and contractor performance metrics. Data needs to be held in catalogue format across multiple project or contract types to allow regulatory reporting to Ofgem. - User-friendly Interface: An intuitive platform that supports easy navigation and accessibility for users across various departments and external contractors. - Mobile Access: Options for mobile capabilities that allow users to manage payments and approvals on-the-go. Lot 1: High-level scope: 1) NEC Contract Administration System - Comprehensive Contract Management: Ability to create, store, and manage NEC contracts with version control and document tracking. - Workflow Automation: Tools to streamline contract approval processes, amendments, and notifications. - Performance Tracking: Mechanisms for monitoring contract milestones, deliverables, and financial metrics. - Risk Management: Features to identify, assess, and mitigate risks associated with contract execution. - Integration Capabilities: Compatibility with our current infrastructure asset management systems and other software tools. - User-friendly Interface: An intuitive platform that allows easy navigation and accessibility for all users. - Reporting and Analytics: Tools for generating reports and insights related to contract performance and compliance.