Unit 4 SAAS Enterprise Resource Planning Solution

Tender description

Delt Shared Services Ltd, acting as the IT Managed Service provider for North Somerset Council, intends to award a contract for the provision of a cloud-based Enterprise Resource Planning (ERP) solution for North Somerset Council. This procurement is necessitated by the withdrawal of support for North Somerset Council's current on-premises ERP system. The new solution will encompass core functionalities including Human Resources, Payroll, Procure to Pay, Income Management, and the General Ledger, primarily for use by North Somerset Council. The proposed contract is for a period of 3 years with an option to extend annually for up to two years (1+1). The total value of the proposed contract is £731,187.43 Lot 1: Delt Shared Services Ltd, acting as the IT Managed Service provider for North Somerset Council, intends to award a contract for the provision of a cloud-based Enterprise Resource Planning (ERP) solution for North Somerset Council. This procurement is necessitated by the withdrawal of support for North Somerset Council's current on-premises ERP system. The new solution will encompass core functionalities including Human Resources, Payroll, Procure to Pay, Income Management, and the General Ledger, primarily for use by North Somerset Council. The proposed contract is for a period of 3 years with an option to extend annually for up to two years (1+1). The total value of the proposed contract is £731,187.43 The award of the contract is permitted under Regulation 32(2)(c) of the Public Contract Regulations 2015 (the PCR 2015). Regulation 32 of the PCR 2015 allows contracting authorities to award a public contract by a negotiated procedure without prior publication. Regulation 32(2)(c) permits the award of a public contract for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with. It is considered that due to Unit4’s unforeseeable decision on 17 October 2023 to remove support for the Council’s on-premises solution from 31 December 2024, the Council does not have sufficient time to conduct market tests, complete a full procurement exercise and implement a new solution before 31 December 2024. The award of a contract pursuant to Regulation 32(2)(c) is therefore strictly necessary, for reasons of extreme urgency, to ensure business continuity for the Council. Further details are set out in Section IV below.