Project Management Services

Tender description

The services required will include, but not be limited to: I. The planning, management and execution of capital projects, including; ● Project management; ● Design & project lead, including but not limited to; 1. Architectural design; 2. Space planning; 3. Collation of specialist design; and 4. Detailed specifications. ● Contract administration; ● Employer's agent; ● Project cost management; ● Supplier management; ● Management of DBS and school requirements; ● Programme and risk management; and ● Development monitoring. II. Formal annual planning meeting to be undertaken with the Chief Operating Officer and Trust Operations Manager to review strategy and establish annual priorities; III. Reporting on capital project progress to the Trust Operations team on a regular basis, including on-site attendance; IV. Site master planning and feasibility assessments; V. Preparation of financial statements; VI. Provision of advice to HSLT Management and Trust Board regarding Capital works; 8 VII. Provide surveying and inspections in relation to Capital works including; ● School & Academy Condition surveys and reporting (Building Fabric and M&E); ● Planned preventative maintenance; ● Repairs and maintenance; ● De-Carbonisation Fabric Surveys; ● Specific Defect Analysis; ● Quantity Surveying; ● Schedule of Accommodation Assessment (Capacity & Use); ● Measured Surveys and Plans; ● Fire Door Assessments; ● Roof and Drone Surveys; ● RAAC Surveys; ● Building Surveying; and ● Conservation & Historical Buildings (Optional). VIII. Ensure health and safety standards are adhered to; IX. Ensure Construction (Design and Management) Regulations 2015 (CDM 2015) compliance; X. Implementation, management and coordination of early warning systems for each project; XI. Management of snagging issues; XII. Invoice checking; XIII. Bid management and support; XIV. Highlight any changes in requirements for the Trust; XV. Highlight any potential grant funding relating to capital works available to the Trust, supporting the development of the estates; XVI. Assistance in obtaining planning permissions and approvals; XVII. All staff working on premises will hold an enhanced DBS certificate; and 9 XVIII. Regular on-site support and project monitoring. Technical Requirements Minimum Requirement I. Appropriate Project Management accreditations such as APM, and/or Prince 2 II. RICS accreditation III. Membership of the Chartered Institution of Building Services Engineers IV. Membership of the Association for Project Safety (APS) V. Membership of the Chartered Institute of Building (CIOB) Additional Specific Project Requirements I. Membership of the Institution of Structural Engineers II. Membership of the Institution of Civil Engineers Procurement Requirements I. Compliance with the Procurement Act 2023 II. Certificate of accreditation of completion of the Transforming Public Procurement Module on the Government Commercial College website III. Project outputs planning IV. Financial checks on all tenderers V. End to end Tender process VI. Specification VII. Social value, quality of work and price VIII. Change control procedures IX. Purchase order management X. Planning permissions XI. Budget management XII. Application for payment checks XIII. Ethical supply chain management XIV. Use of the most up to date and relevant JCT Contracts XV. Site management XVI. Site security ensured in line with health and safety requirements Lot 1: The services required will include, but not be limited to: I. The planning, management and execution of capital projects, including; ● Project management; ● Design & project lead, including but not limited to; 1. Architectural design; 2. Space planning; 3. Collation of specialist design; and 4. Detailed specifications. ● Contract administration; ● Employer's agent; ● Project cost management; ● Supplier management; ● Management of DBS and school requirements; ● Programme and risk management; and ● Development monitoring. II. Formal annual planning meeting to be undertaken with the Chief Operating Officer and Trust Operations Manager to review strategy and establish annual priorities; III. Reporting on capital project progress to the Trust Operations team on a regular basis, including on-site attendance; IV. Site master planning and feasibility assessments; V. Preparation of financial statements; VI. Provision of advice to HSLT Management and Trust Board regarding Capital works; 8 VII. Provide surveying and inspections in relation to Capital works including; ● School & Academy Condition surveys and reporting (Building Fabric and M&E); ● Planned preventative maintenance; ● Repairs and maintenance; ● De-Carbonisation Fabric Surveys; ● Specific Defect Analysis; ● Quantity Surveying; ● Schedule of Accommodation Assessment (Capacity & Use); ● Measured Surveys and Plans; ● Fire Door Assessments; ● Roof and Drone Surveys; ● RAAC Surveys; ● Building Surveying; and ● Conservation & Historical Buildings (Optional). VIII. Ensure health and safety standards are adhered to; IX. Ensure Construction (Design and Management) Regulations 2015 (CDM 2015) compliance; X. Implementation, management and coordination of early warning systems for each project; XI. Management of snagging issues; XII. Invoice checking; XIII. Bid management and support; XIV. Highlight any changes in requirements for the Trust; XV. Highlight any potential grant funding relating to capital works available to the Trust, supporting the development of the estates; XVI. Assistance in obtaining planning permissions and approvals; XVII. All staff working on premises will hold an enhanced DBS certificate; and 9 XVIII. Regular on-site support and project monitoring. Technical Requirements Minimum Requirement I. Appropriate Project Management accreditations such as APM, and/or Prince 2 II. RICS accreditation III. Membership of the Chartered Institution of Building Services Engineers IV. Membership of the Association for Project Safety (APS) V. Membership of the Chartered Institute of Building (CIOB) Additional Specific Project Requirements I. Membership of the Institution of Structural Engineers II. Membership of the Institution of Civil Engineers Procurement Requirements I. Compliance with the Procurement Act 2023 II. Certificate of accreditation of completion of the Transforming Public Procurement Module on the Government Commercial College website III. Project outputs planning IV. Financial checks on all tenderers V. End to end Tender process VI. Specification VII. Social value, quality of work and price VIII. Change control procedures IX. Purchase order management X. Planning permissions XI. Budget management XII. Application for payment checks XIII. Ethical supply chain management XIV. Use of the most up to date and relevant JCT Contracts XV. Site management XVI. Site security ensured in line with health and safety requirements