DOF 4865439 PAN GOVERNMENT PROPERTY MAINTENANCE FRAMEWORK 2024

Tender description

Framework Agreement For The Provision Of Property Maintenance Services To The Northern Ireland Government Estate To Include: • Planned Preventative Maintenance (Ppm) Works; • Remedial Maintenance; • Reactive Maintenance; And • Projects Up To A Value Of £75,000, Including Design Services As Necessary. The Agreement Will Comprise Three Lots By Geographic Areas Of Northern Ireland - North, South And West. No Services Will Be Delivered Through The Agreement. On Entering Into The Agreement, The Appointed Contractor Will Also Be Entering Into Multiple Nec4 Facilities Management Contracts. The appointment of a Contractor to the Agreement is not a guarantee of any future workload, but demonstrates an intention to utilise the appointed Contractors to provide services where appropriate. The overall volume and value of property services that will be delivered through the NEC4 FMCs will be wholly dependent on Clients’ asset portfolios and current budget constraints. Lot 1: Lot 1 - Property Maintenance Contractor – North Framework Agreement For The Provision Of Property Maintenance Services To The Northern Ireland Government Estate To Include: • Planned Preventative Maintenance (Ppm) Works; • Remedial Maintenance; • Reactive Maintenance; And • Projects Up To A Value Of £75,000, Including Design Services As Necessary. The Agreement Will Comprise Three Lots By Geographic Areas Of Northern Ireland - North, South And West. No Services Will Be Delivered Through The Agreement. On Entering Into The Agreement, The Appointed Contractor Will Also Be Entering Into Multiple Nec4 Facilities Management Contracts. The appointment of a Contractor to the Agreement is not a guarantee of any future workload, but demonstrates an intention to utilise the appointed Contractors to provide services where appropriate. The overall volume and value of property services that will be delivered through the NEC4 FMCs will be wholly dependent on Clients’ asset portfolios and current budget constraints. Additional information: Lot 1 - Property Maintenance Contractor – North . The Authority wishesto appoint six Economic Operators EOs to enter into a Pan Government Collaborative Property Maintenance Framework Agreement2024 hereafter referred to as ‘the Agreement’. One Economic Operator will be appointed for Lot 1, Lot 2 and Lot 3 respectively.. TheAgreement will provide the following property maintenance services to the Northern Ireland Government estate:. • planned preventativemaintenance PPM works;. • remedial maintenance; . • reactive maintenance; and. • projects up to a value of £75,000, including designservices as necessary.. . The Agreement will comprise three geographic areas of Northern Ireland - North, South and West as listed below.Document 6 of 7 Affected Property provides details of the geographic areas and associated Government properties. . • Lot 1 - PropertyMaintenance Contractor – North . • Lot 2 - Property Maintenance Contractor – South . • Lot 3 - Property Maintenance Contractor – West.• Lot 1R - Property Maintenance Contractor – North – RESERVE. • Lot 2R - Property Maintenance Contractor – South – RESERVE . • Lot3R – Property Maintenance Contractor – West – RESERVE. . No services will be delivered through the Agreement. On entering into theAgreement, each Contractor appointed to Lots 1, 2, and 3 will also be entering into multiple NEC4 Facilities Management Contracts FMCas the Service Provider, one with each Client. Please refer to Schedule 5 of the Agreement for details of contract award procedures.Schedule 10 of the Agreement details the ‘Client Group' who will enter into FMCs with the Contractor for each Lot. . It is estimatedthat the aggregated value of services to be delivered through each individual Lot is as detailed below: . Lot 1 North - £6m - £8m perannum.. Lot 2 South - £6m - £7.5m per annum.. Lot 3 West - £5m - £6.5m per annum.. However, the appointment of a Contractor tothe Agreement is not a guarantee of any future workload, but demonstrates an intention to utilise the appointed Contractors to provideservices where appropriate. The overall volume and value of property services that will be delivered through the NEC4 FMCs will bewholly dependent on Clients’ asset portfolios. The current budget constraints are anticipated to influence the volume of services andworks delivered through the NEC4 FMCs. The Reserve Contractors for Lots 1R, 2R and 3R will not enter into any NEC4 FMCs at the timeof appointment to the Agreement. Schedule 5 of the Agreement details the procedure by which an FMC would be awarded a Reservecontract as a Service Provider.. . The Agreement will be available for use by public sector organisations requiring property related servicesin Northern Ireland including:- . . • Government Departments and their Agencies;. • Non-departmental Public Bodies;. • Other ContractingAuthorities . . It is anticipated that most of the services will be in relation to:. . • office estate;. • courts;. • workshops;. • laboratories;. •agricultural facilities;. • colleges and associated sleeping accommodation. • forest facilities;. • storage facilities;. • amenity facilities;. • sportsfacilities;. • historic buildings and monuments; . • business/industrial units . • port facilities; and . • vehicle test centres. The Agreementand associated FMCs will provide property maintenance services as described above and as set out below.. PPM Service Orders willrequire the Service Provider to undertake scheduled visits to service systems and equipment to minimise breakdowns, ensure businesscontinuity, and compliance with relevant statutory, regulatory, and other authoritative requirements, as specified in the Scope. This willinclude scheduled routine inspection, testing, servicing and reporting on the components and systems as set out in S2023 SFG20 Core Custom Schedules.. Remedial Service Orders will require the Service Provider to undertake repairs to buildings or to replace equipmentand systems identified by the Service Provider during a PPM Service Order.. Reactive Service Orders will require the Service Provider toundertake repairs to buildings, equipment, mechanical electrical systems within a defined timescale. Historical data on the nature andvolume of reactive Service Orders in 2022/23 is provided at Annex E. Economic Operators should note that this historical informationdoes not necessarily indicate the level of reactive Service Orders that will be issued as part of this Agreement, but merely provides a broadindicator of potential reactive Service Orders. . . Projects will be instructed in accordance with the terms of the FMC, through the issueof a Project Order. These works relate to building, mechanical, electrical, painting and/or specialist construction works projects to meetspecific client requirements. Project Orders will not normally exceed £75,000.00 and may also include design services.. . Lot 2: Lot 2 - Property Maintenance Contractor - South Framework Agreement For The Provision Of Property Maintenance Services To The Northern Ireland Government Estate To Include: • Planned Preventative Maintenance (Ppm) Works; • Remedial Maintenance; • Reactive Maintenance; And • Projects Up To A Value Of £75,000, Including Design Services As Necessary. The Agreement Will Comprise Three Lots By Geographic Areas Of Northern Ireland - North, South And West. No Services Will Be Delivered Through The Agreement. On Entering Into The Agreement, The Appointed Contractor Will Also Be Entering Into Multiple Nec4 Facilities Management Contracts. The appointment of a Contractor to the Agreement is not a guarantee of any future workload, but demonstrates an intention to utilise the appointed Contractors to provide services where appropriate. The overall volume and value of property services that will be delivered through the NEC4 FMCs will be wholly dependent on Clients’ asset portfolios and current budget constraints. Additional information: Lot 1 - Property Maintenance Contractor – North . The Authority wishesto appoint six Economic Operators EOs to enter into a Pan Government Collaborative Property Maintenance Framework Agreement2024 hereafter referred to as ‘the Agreement’. One Economic Operator will be appointed for Lot 1, Lot 2 and Lot 3 respectively.. TheAgreement will provide the following property maintenance services to the Northern Ireland Government estate:. • planned preventativemaintenance PPM works;. • remedial maintenance; . • reactive maintenance; and. • projects up to a value of £75,000, including designservices as necessary.. . The Agreement will comprise three geographic areas of Northern Ireland - North, South and West as listed below.Document 6 of 7 Affected Property provides details of the geographic areas and associated Government properties. . • Lot 1 - PropertyMaintenance Contractor – North . • Lot 2 - Property Maintenance Contractor – South . • Lot 3 - Property Maintenance Contractor – West.• Lot 1R - Property Maintenance Contractor – North – RESERVE. • Lot 2R - Property Maintenance Contractor – South – RESERVE . • Lot3R – Property Maintenance Contractor – West – RESERVE. . No services will be delivered through the Agreement. On entering into theAgreement, each Contractor appointed to Lots 1, 2, and 3 will also be entering into multiple NEC4 Facilities Management Contracts FMCas the Service Provider, one with each Client. Please refer to Schedule 5 of the Agreement for details of contract award procedures.Schedule 10 of the Agreement details the ‘Client Group' who will enter into FMCs with the Contractor for each Lot. . It is estimatedthat the aggregated value of services to be delivered through each individual Lot is as detailed below: . Lot 1 North - £6m - £8m perannum.. Lot 2 South - £6m - £7.5m per annum.. Lot 3 West - £5m - £6.5m per annum.. However, the appointment of a Contractor tothe Agreement is not a guarantee of any future workload, but demonstrates an intention to utilise the appointed Contractors to provideservices where appropriate. The overall volume and value of property services that will be delivered through the NEC4 FMCs will bewholly dependent on Clients’ asset portfolios. The current budget constraints are anticipated to influence the volume of services andworks delivered through the NEC4 FMCs. The Reserve Contractors for Lots 1R, 2R and 3R will not enter into any NEC4 FMCs at the timeof appointment to the Agreement. Schedule 5 of the Agreement details the procedure by which an FMC would be awarded a Reservecontract as a Service Provider.. . The Agreement will be available for use by public sector organisations requiring property related servicesin Northern Ireland including:- . . • Government Departments and their Agencies;. • Non-departmental Public Bodies;. • Other ContractingAuthorities . . It is anticipated that most of the services will be in relation to:. . • office estate;. • courts;. • workshops;. • laboratories;. •agricultural facilities;. • colleges and associated sleeping accommodation. • forest facilities;. • storage facilities;. • amenity facilities;. • sportsfacilities;. • historic buildings and monuments; . • business/industrial units . • port facilities; and . • vehicle test centres. The Agreementand associated FMCs will provide property maintenance services as described above and as set out below.. PPM Service Orders willrequire the Service Provider to undertake scheduled visits to service systems and equipment to minimise breakdowns, ensure businesscontinuity, and compliance with relevant statutory, regulatory, and other authoritative requirements, as specified in the Scope. This willinclude scheduled routine inspection, testing, servicing and reporting on the components and systems as set out in S2023 SFG20 Core Custom Schedules.. Remedial Service Orders will require the Service Provider to undertake repairs to buildings or to replace equipmentand systems identified by the Service Provider during a PPM Service Order.. Reactive Service Orders will require the Service Provider toundertake repairs to buildings, equipment, mechanical electrical systems within a defined timescale. Historical data on the nature andvolume of reactive Service Orders in 2022/23 is provided at Annex E. Economic Operators should note that this historical informationdoes not necessarily indicate the level of reactive Service Orders that will be issued as part of this Agreement, but merely provides a broadindicator of potential reactive Service Orders. . . Projects will be instructed in accordance with the terms of the FMC, through the issueof a Project Order. These works relate to building, mechanical, electrical, painting and/or specialist construction works projects to meetspecific client requirements. Project Orders will not normally exceed £75,000.00 and may also include design services.. . Lot 3: Lot 3 - Property Maintenance Contractor – West Framework Agreement For The Provision Of Property Maintenance Services To The Northern Ireland Government Estate To Include: • Planned Preventative Maintenance (Ppm) Works; • Remedial Maintenance; • Reactive Maintenance; And • Projects Up To A Value Of £75,000, Including Design Services As Necessary. The Agreement Will Comprise Three Lots By Geographic Areas Of Northern Ireland - North, South And West. No Services Will Be Delivered Through The Agreement. On Entering Into The Agreement, The Appointed Contractor Will Also Be Entering Into Multiple Nec4 Facilities Management Contracts. The appointment of a Contractor to the Agreement is not a guarantee of any future workload, but demonstrates an intention to utilise the appointed Contractors to provide services where appropriate. The overall volume and value of property services that will be delivered through the NEC4 FMCs will be wholly dependent on Clients’ asset portfolios and current budget constraints. Additional information: Lot 1 - Property Maintenance Contractor – North . The Authority wishesto appoint six Economic Operators EOs to enter into a Pan Government Collaborative Property Maintenance Framework Agreement2024 hereafter referred to as ‘the Agreement’. One Economic Operator will be appointed for Lot 1, Lot 2 and Lot 3 respectively.. TheAgreement will provide the following property maintenance services to the Northern Ireland Government estate:. • planned preventativemaintenance PPM works;. • remedial maintenance; . • reactive maintenance; and. • projects up to a value of £75,000, including designservices as necessary.. . The Agreement will comprise three geographic areas of Northern Ireland - North, South and West as listed below.Document 6 of 7 Affected Property provides details of the geographic areas and associated Government properties. . • Lot 1 - PropertyMaintenance Contractor – North . • Lot 2 - Property Maintenance Contractor – South . • Lot 3 - Property Maintenance Contractor – West.• Lot 1R - Property Maintenance Contractor – North – RESERVE. • Lot 2R - Property Maintenance Contractor – South – RESERVE . • Lot3R – Property Maintenance Contractor – West – RESERVE. . No services will be delivered through the Agreement. On entering into theAgreement, each Contractor appointed to Lots 1, 2, and 3 will also be entering into multiple NEC4 Facilities Management Contracts FMCas the Service Provider, one with each Client. Please refer to Schedule 5 of the Agreement for details of contract award procedures.Schedule 10 of the Agreement details the ‘Client Group' who will enter into FMCs with the Contractor for each Lot. . It is estimated that the aggregated value of services to be delivered through each individual Lot is as detailed below: . Lot 1 North - £6m - £8m perannum.. Lot 2 South - £6m - £7.5m per annum.. Lot 3 West - £5m - £6.5m per annum.. However, the appointment of a Contractor tothe Agreement is not a guarantee of any future workload, but demonstrates an intention to utilise the appointed Contractors to provideservices where appropriate. The overall volume and value of property services that will be delivered through the NEC4 FMCs will bewholly dependent on Clients’ asset portfolios. The current budget constraints are anticipated to influence the volume of services andworks delivered through the NEC4 FMCs. The Reserve Contractors for Lots 1R, 2R and 3R will not enter into any NEC4 FMCs at the timeof appointment to the Agreement. Schedule 5 of the Agreement details the procedure by which an FMC would be awarded a Reservecontract as a Service Provider.. . The Agreement will be available for use by public sector organisations requiring property related servicesin Northern Ireland including:- . . • Government Departments and their Agencies;. • Non-departmental Public Bodies;. • Other ContractingAuthorities . . It is anticipated that most of the services will be in relation to:. . • office estate;. • courts;. • workshops;. • laboratories;. •agricultural facilities;. • colleges and associated sleeping accommodation. • forest facilities;. • storage facilities;. • amenity facilities;. • sportsfacilities;. • historic buildings and monuments; . • business/industrial units . • port facilities; and . • vehicle test centres. The Agreementand associated FMCs will provide property maintenance services as described above and as set out below.. PPM Service Orders willrequire the Service Provider to undertake scheduled visits to service systems and equipment to minimise breakdowns, ensure businesscontinuity, and compliance with relevant statutory, regulatory, and other authoritative requirements, as specified in the Scope. This willinclude scheduled routine inspection, testing, servicing and reporting on the components and systems as set out in S2023 SFG20 Core Custom Schedules.. Remedial Service Orders will require the Service Provider to undertake repairs to buildings or to replace equipmentand systems identified by the Service Provider during a PPM Service Order.. Reactive Service Orders will require the Service Provider toundertake repairs to buildings, equipment, mechanical electrical systems within a defined timescale. Historical data on the nature andvolume of reactive Service Orders in 2022/23 is provided at Annex E. Economic Operators should note that this historical informationdoes not necessarily indicate the level of reactive Service Orders that will be issued as part of this Agreement, but merely provides a broadindicator of potential reactive Service Orders. . . Projects will be instructed in accordance with the terms of the FMC, through the issueof a Project Order. These works relate to building, mechanical, electrical, painting and/or specialist construction works projects to meetspecific client requirements. Project Orders will not normally exceed £75,000.00 and may also include design services.. .