Award of B1 Interm PA to the CFO

Tender description

This busy role is in the Financial Management Directorate (FMD) supporting the Chief Financial Officer (CFO) as their PA.The post is within the Business Management Unit which provides business management services; undertakes a range of corporate activities; and provides support to the senior management team. The post-holder will report to the directorate business manager.Main duties are:• Proactively supporting Chief Financial Officer, identifying urgent matters and highlighting promptly, and dealing with potentially sensitive and confidential information.• Actively managing email inbox and diary, including preparing, issuing and filing of meeting papers and other relevant material to support CFO’s daily activities.• First point of contact for internal and external enquiries, dealing with these confidentially and professionally.• Manage key information flows for CFO, including through the mailbox, making astute judgements to allocate and prioritise relevant emails for team members or Scottish Government officials to take forward.• Co-ordinate responses to corporate information requests or ad-hoc activities as required.• Arrange meeting logistics for CFO and wider Directorate, booking conference or meetings rooms as appropriate.• Distribute relevant material or updates to stakeholders, including weekly prompt payment performance reports.• Liaise with and build good working relationships across the directorate, and the wider Director General area and across other Director General areas.• Manage and support travel requirements and associated requirements for the Directorate.• Promote CFO's preferences for handling issues, correspondence and briefings.Relevant recent experience of supporting a senior leader in a similar PA or Executive Assistant role is essential, preferably in central government or a government agency.Key competencies include:1. Excellent organisation and planning skills including the ability to use own initiative to solve problems.2. A proactive approach to supporting the Chief Financial Officer and senior leadership, anticipating and planning for requirements and taking the initiative to address these.3. Strong communication and interpersonal skills with the ability to collaborative with staff at all levels in the organisation4. Ability to work flexibly to manage and prioritise a range of activities in an ever changing environment, often to short timescalesUnderstanding of the Scottish Government and how it is structured and operates, including business management functions.Experience of working in a finance or corporate services environment in the Scottish Government or one of its agencies.1st October 2024 to 1st November 2024 with an option to extend for an additional 8 week period.Notice period of 5 working days.