Timetabling and Resourcing System

Tender description

Bath Spa University (BSU) plans to undertake a procurement exercise for an end-to-end timetabling and room booking solution later in 2024. This prior information notice is to inform the market for pre-market engagement purposes and allow for pre-registration on our etendering system. Lot 1: BSU’s timetabling team manage all aspects of student timetabling, producing teaching timetables for all of the University's modules, individual, personalised timetables to staff who teach on timetabled module sessions and the students who are enrolled on them. BSU requires a solution for the management of their entire, end to end timetabling and resourcing process. The solution should provide functionality to digitise timetable planning and publishing activity, through a single platform which offers user self-service. The solution should provide automation of key processes and the integration of student data. All actions should be managed in-system, and there should be no requirement for manual activities in third-party applications. Room booking functionality should be incorporated into the platform as an integrated software. Additionally, there should be integrated analytic functionality and the ability for users to define constraints as they apply to the timetable, integrated room booking functionality, and allow for one-off requirements. It is anticipated that any new solution will be implemented for the start of the academic year 2025, and system fully live for the next semester in February 2026. Key integrations with our existing systems including: - Student Record System - Attendance Monitoring - Learning Analytics Platform - Virtual Learning and video conferencing platform - Lecture Capture and Recording Platform - MS Data Reporting Platform - Employee Records System - Workload Allocation Management System - MS and IOS Calendar functionality - Estate Management Platform which maintains room floor plan data.