Provision of Fuel Card Services

Tender description

Southend-on-Sea City Council (the “Council”) currently has a fuel card service contract in place to purchase approximately 55,000 litres of ULSD diesel per annum for its current fleet of 82 vehicles. The current fuel card solution provider processes approximately 1,084 transactions per annum. The Council is looking to continue with a fuel card solution to allow its fleet to purchase fuel at a variety of retail fuel outlets across Southend-on-Sea. The more retail outlets that the fuel card service covers, then the less distance needs to be driven to get to a fuel outlet. The corresponding reduction of fuelling journeys will reduce wear and the impact on the environment thus lowering the overall carbon footprint. Lot 1: Southend-on-Sea City Council (the “Council”) currently has a fuel card service contract in place to purchase approximately 55,000 litres of ULSD diesel per annum for its current fleet of 82 vehicles. The current fuel card solution provider processes approximately 1,084 transactions per annum. The Council is looking to continue with a fuel card solution to allow its fleet to purchase fuel at a variety of retail fuel outlets across Southend-on-Sea. The more retail outlets that the fuel card service covers, then the less distance needs to be driven to get to a fuel outlet. The corresponding reduction of fuelling journeys will reduce wear and the impact on the environment thus lowering the overall carbon footprint. Benefits of using a fuel card include (but not limited to): ● Remove the need for cash ● Significantly reduced admin requirements as opposed to pay and reclaim ● Provides consistent, competitive pricing ● Secure payments ● Detailed Management Information ● Carbon emission reports to help with social value commitments The purpose of this contract is for the provision of a Fuel Cards Service to enable the purchase of our current requirements: • Unleaded Petrol and Super Unleaded Petrol; • Regular Diesel and Premium Diesel; • Liquefied Petroleum Gas LPG; As well as the purchase of our requirements in the future: • Biofuels like Biogas and Biodiesel; • Electricity to charge electric vehicles, and; • Hydrogen for hydrogen powered vehicles (if available). The majority of the fuel purchases will take place within Southend-on-Sea at retail outlets that accept fuel cards however National coverage may also be required on a less frequent basis. The cards will be allocated to a diverse range of vehicles, including but not limited to welfare minibuses, HGV and light commercials.