Exhibition Stand Build and Management Services

Tender description

Requirement for services related to exhibition stand build and management for a global programme of security and defence exhibitions. Lot 1: Services Required Design: Design stand concepts in line with the UKDSE brand, objectives and specifications and provide 2D/3D renderings and revisions Stand Build: Contruction, installation and dismantle of stand at UK and overseas events, in compliance with organisers terms and conditions. To include installation of audio-visual systems, lighting systems, air conditioning, power outlets, and other electrical components within the exhibition stand. To also include catering arrangements. Contract management: Specified role to manage the contract with UKDSE and to manage budgets, spend, reviews and change management Project management: Day-to-day event project management of overseas or UK exhibition in build phases and during the exhibition, working with a UKDSE project manager. Logistics and Transportation: Handling logistics and transportation of the stand components to the event venue, ensuring timely delivery and installation and dismantle. On-site Management: Providing on-site support during the event, including stand setup, standby during exhibition, dismantling, and addressing any issues that may arise. Graphics and Branding: Creation and incorporation of branding elements such as logos, graphics, and signage into the stand design. Production: High quality production of agreed graphics and branding to a range of size specifications. Audio-Visual Integration: Integrating audio-visual equipment, lighting, and interactive displays. Storage and Maintenance: Where necessary offering storage facilities for stand components between events and providing maintenance services to keep the stand in optimal condition. Additional information: As part of early market engagement, DBT requesta information from suppliers (RFI) to help inform our thinking and the commercial strategy for these services. Information provided will be treated as commercially sensitive and will not have a bearing on the outcome of procurement for these services. Please email commercialmarevents@businessandtrade.gov.uk to request an RFI template.