Provision of consultancy to support the implementation of Homestay for City of Glasgow College

Tender description

City of Glasgow College are seeking the expertise of a licensed/certificated and experienced consultancy to assist them in the implementation of Student Homestay. Lot 1: EXPERIENCE REQUIRED Minimum 10 years of providing homestay services in the UK British Council certification for accommodating students SERVICES TO BE DELIVERED Targeted Recruitment of Host Families: Leveraging college’s network and broader advertising in the Glasgow area. Comprehensive Documentation Support: Provision of essential documentation, including contracts, guidelines, and codes of conduct for both hosts and students, tailored to ensure clarity and compliance with programme requirements. Thorough Screening Processes: Conducting initial screenings of host families through interviews, questionnaires, and verification of necessary certifications, supported by guidance on in-person visits. Creation of Host Family Profiles: Compiling detailed profiles for approved host families to facilitate informed student placements. Ongoing Support and Emergency Contingencies: Offering continuous support and advice throughout the placement period ensuring student welfare. Scalable Support: Starting with an initial requirement to vet a suitable number of homes for the August 2024 intake, with potential for expansion in line with the growth of the programme. HOST RECRUITMENT STRATEGY Initial Focus: Engaging the college’s staff and student network to identify potential host families, capitalising on the existing community bonds. Extended Recruitment: Should further hosts be required, we will expand our search to the local Glasgow area, employing a mix of online and traditional advertising methods, tailored to the programme's needs. DOCUMENTATION OVERVIEW Licensing Agreement: City of Glasgow College will be granted a license to use the Supplier’s Homestay specialised documentation for the duration of the programme customised Host and Student Support: Development of a bespoke application and information portal, reflecting the college’s branding, for a cohesive and integrated experience. Intellectual Property and Documentation Support Use and copyright of the Suppliers documentation for a period of 12 months from August 2024, with option to extend. Documentation to include: Host Support Documents: Incorporating extensive guidelines for host families and a detailed FAQ section to clarify expectations and outline the hosting responsibilities. Student Guidance Material: Encompassing guidelines for students to help them navigate their homestay experience, along with a student FAQ section addressing common concerns and questions. Policies and Procedures: Including Child Protection Policy and Codes of Conduct for both hosting students under 18 and for students under 18 staying in homestays, ensuring a safe and supportive environment for all participants. Additional Documentation: Provision of a Parental Consent Letter template. City of Glasgow College are seeking to engage with provider of this service. Please register your interest if this a service you can deliver. If you require additional information please submit your request via the question and answer section.