Framework for Repair & Maintenance of Passenger Lifts

Tender description

The domestic property portfolio of the Council comprises a mixture of social housing (approximately 13,785 properties in number) and other properties. The Council has 25 properties containing passenger lifts (made up of high rise and sheltered properties). Scope • Planned Lift Maintenance • Responsive Lift Repairs Structure The Council has concluded that its requirements are best achieved by procuring a Framework Agreement with a single Contractor delivering all elements (repair and maintenance). This provides continuity of responsibility including repair and maintenance. The following shows the structure of the Framework: Description of the Works Lift Installation Upgrades The following programme of lift upgrades is expected to be delivered via this Estimated Value & Volumes The following information is intended to assist bidders. It should be noted that the estimated values and volumes are indicative only, and may change dependent on demand and budget. Planned Maintenance The following table provides details of the properties which contain lift(s) which will require annual maintenance agreements: Sheltered Housing / High Rise Flats Lift Maintenance Details Address No. of Lifts No. of Floors Maintenance Agreement Period Sheltered/Housing 1-35 Brentwood Court 1 1 June - May 1-33 Broadlands House 1 2 April - March 1-35 Clos Y Nant 2 1 September - August 1-35 Minton Court 1 1 September - August 77-151 Nelson House (High-rise) 2 15 January - December 1-30 Poplar House 1 1 November - October 1-31 Sandown Court 1 1 July - June 1-33 Worcester Court 1 1 May - April High Rise 1-99 Beech House 2 9 November - October 116-270 Channel View 2 13 April - March 152-271 Loudoun House 2 15 January - December 1-42 Lydstep Flts (Block 1) 2 10 May - April 43-84 Lydstep Flts (Block 2) 2 10 May - April 85-126 Lydstep Flts (Block 3) 2 10 May - April 26-71 Maelfa Flts 2 9 April - March 1-95 Sycamore House 2 9 November - October Hostels/Temp/General Housing John Kane Crt Physical Block 1 2 May - April Ty Ephriam 1 3 June -May 1-12 College Buildings 1 3 June -May Greenfarm Hostel 2 2 November - October Housing options Centre 3 3 November - October Ty Tresillian Hostel 1 2 December - November Flats 1-12 Hafan (Block B) 1 3 May - April Flats 13-30 Hafan (Block C) 1 3 June - May Flats 31-48 Hafan (Block D) 1 3 July - June Responsive Lift Repairs The majority of maintenance is covered under the planned maintenance agreements; and it is anticipated that responsive lift repairs are likely to be due to (for example) vandalism, mis-use or additional legislative Health & Safety requirements. / responsive call outs and subsequent repairs. It should be noted that there is no guarantee that these volumes will remain unchanged; and will be dependent upon demand. The table below provides details of the order types, estimated number of orders and the associated costs, based off the average between October 2019 – September 2021: Order Type Number of Orders Average Cost Routine orders (Completion required within 25 working days) 40 £75,600 Urgent orders (Completion required within 5 working days) 10 £16,700 Emergency Orders (attendance within 2 hours and completion within 24 hours) 43 £11,900 Total 93 £104,200 Scope of Works The scope of the work may include (but not be limited to) the following: • Asbestos Removal / Disposal • Asbestos Assessment • Electrician Services • Passenger Lift Maintenance