Wayleaves and Accounts Payable Remittance Service

Tender description

Northern Ireland Electricity Limited (NIE Networks) established a framework arrangement under which it shall appoint suitably qualified and experienced service providers for the provision of: • Printing of cheque-based stock and envelopes • Receiving, processing and printing of payment files received from the customer via a secure FTP server • Signing (electronic signature), folding, inserting and mailing printed cheques and remittance forms Lot 1: Wayleaves Payments In order to deliver a reliable and efficient supply of electricity, NIE Networks needs to site equipment throughout Northern Ireland. A substantial portion of this equipment is located on privately owned land for which NIE Networks requires consent. A wayleave agreement is a contractual license which permits NIE Networks to install, access, repair and maintain its electricity equipment. In consideration of a wayleave agreement being signed an annual payment is made to the grantor. NIE Networks wayleave payments are intended to reflect the impact NIE Networks electricity equipment has on the use of the land. NIE Networks grantors are compensated in the form of an annual rent (pay rate 1) or rent and compensation (pay rate 2). Pay rate 2 is compensation for the impact the equipment has on agricultural operations. NIE Networks makes wayleave payments by cheque every year subject to a minimum cheque value of £2.00. A remittance form is attached to each cheque. Each payment detailed on the remittance form refers to a specific wayleave agreement between NIE Networks and the customer. At present NIE Networks issue approximately 120,000 cheques per annum. Accounts Payable NIE Accounts Payable require Remittance Services to pay specific suppliers, NIE customer refunds, Wayleave substation rents and other miscellaneous payments when required. NIE AP have a weekly cheque run which has approximately 30 cheques per week. Each cheque has a remittance form attached which quotes the invoice reference. Occasionally AP are required to issue an urgent cheque outside the normal weekly run and the contactor should be able to facilitate this. At present NIE Accounts Payable issue approximately 1800 cheques per annum.