Bar Hill Village Grass Cutting Contract

Tender description

The Parish Council invites tenders for the cutting of all grassed areas marked on the attached map of Bar Hill Village. Your tender should be based upon the cutting frequency listed below during the period from 1st March to the beginning of November, each year. Owing to the nature of the layout of Bar Hill we recommend a site inspection is made of the area (Council representative may be able to support depending on availability), and hardcopy of maps available on request. Tenders must be returned to the Parish Council Office at the above address in a sealed envelope marked 'Confidential - Tender Grass' by noon on 26 January 2024. The majority of the areas are to be cut once every two weeks with the other areas cut less frequently as described in the attached document. The length of the cut to be at the discretion of the Contractor but please bear in mind the village green is used constantly for football during the autumn/winter/spring months and cricket during the summer. The Contractor, prior to cutting any area of grass, shall inspect and ensure that all litter, stones and obstacles are cleared before cutting commences. The Council will not be liable for any damage or loss to equipment incurred by the contractor during the period of the contract howsoever caused. The Chairman of the Parish Council, or the Parish Clerk, may verbally alter these frequencies, such an alteration will be confirmed in writing. The Council reserves the right to add or remove areas to be cut during the period of the contract. The Contractor will advise the Parish Clerk if they consider the ground conditions in any area are such that either: (a) the grass does not require cutting or (b) to cut the grass would cause damage to the ground due to wet weather. The Contractor will act in accordance with instructions. The contractor must ensure operatives do not damage tree trunks when strimming and are requested not to cut back the flowering bulbs too early (eg Gladeside and Acorn Avenue), nor damage Bee Orchids at the front of Hollytrees. The grass must be mown or strimmed. Footpaths must be left tidy with no excessive clippings and debris left. Specifically, all the children's play area hard surfaces should be left clean to ensure health and safety. The Contractor must notify the Parish Clerk at least two days prior to work being carried out. If applicable, for this purpose only, notification can be left via a message on the Parish Council telephone answering machine 01954 780456 and email. clerk@barhillpc.org.uk and office@barhillpc.org.uk The Contractor will submit invoices for work carried out in each calendar month and the Parish Council undertake, if the invoice is correct, to pay the invoice once agreed at its monthly Parish Council Meeting, which is currently held every third Thursday of the month.