Venue - Off campus graduations 2024

Tender description

The university seeks to source an off-campus venue for its Graduation Ceremonies 2024. Venue specification • Capacity: o Ability to accommodate up to 250 graduands per ceremony, with four guests - total per ceremony: 1,250 - and staff involved (c.50) o Two Graduation ceremonies to be held per day (morning and afternoon) o One evening Honorary Fellowship ceremony to be held in July • Spaces: o Appropriate rooms to accommodate:  Staff gowning/procession formation  Student registration, gowning and photography  Ceremony space with staging (to accommodate all graduands and at least two guests, plus staff)  Live-streaming space if required (for remaining two guests if needed)  Separate reception area for after the ceremony • Technology/AV requirements: o Wi-Fi within the venue o Appropriate lighting in ceremony space o Mic/lectern available for the speakers during the ceremony o Ability to livestream the ceremonies to YouTube • Facilities: o Able to accommodate/deliver a tokened drinks reception with alcoholic and non-alcoholic options, and option for guests to purchase more o All spaces and rooms must be accessible e.g. by lift/ramp • Availability: o Available for both July and December ceremonies (currently anticipated to take place w/c 15 July 2024 and w/c 16 December 2024) o Ability to set-up the day before with the space kept in-tact for the days/week of the ceremonies • Transport/travel links: o Good public transport links for travelling guests and/or suitable parking provision o Parking for supplier van • Location: o Relevant and accessible to Leeds Trinity University e.g. Leeds city centre, city of Leeds area, Horsforth area