Single Party Framework Agreement for the Provision of a Financial Management System module for an Enterprise Resource Planning (ERP) Financial Management System for the Houses of the Oireachtas

Tender description

The intention of this project is to procure and implement a cloud-based (hosted) Financial Management System module of an Enterprise Resource Planning System, with an implementation partner. The procurement of a new Financial Management System (FMS) is critical in view of the fast-approaching end-of-life of the current FMS. In addition, the Contracting Authority is transitioning from a cash accounting basis to an accrual accounting basis. The new FMS should therefore have the capacity to produce records on both a cash and accruals basis, and also produce an Appropriation Accounts on a cash basis. There will effectively be a need for accruals-based records with cash reporting on an ongoing basis. It is imperative that this requirement can be met. There are a significant range of non-standard arrangements in place in the Contracting Authority. The proposed solution should aim to reduce the number of manual processes, checks and procedures that have been put in place and to streamline the core data which is heavily duplicated. Given the nature of the data, including sensitive personal information, the solution proposed should adhere to the highest standards of data protection controls. The intention of this project is to procure and implement a cloud-based (hosted) Financial Management System module of an Enterprise Resource Planning System, with an implementation partner. The procurement of a new Financial Management System (FMS) is critical in view of the fast-approaching end-of-life of the current FMS. In addition, the Contracting Authority is transitioning from a cash accounting basis to an accrual accounting basis. The new FMS should therefore have the capacity to produce records on both a cash and accruals basis, and also produce an Appropriation Accounts on a cash basis. There will effectively be a need for accruals-based records with cash reporting on an ongoing basis. It is imperative that this requirement can be met. There are a significant range of non-standard arrangements in place in the Contracting Authority. The proposed solution should aim to reduce the number of manual processes, checks and procedures that have been put in place and to streamline the core data which is heavily duplicated. Given the nature of the data, including sensitive personal information, the solution proposed should adhere to the highest standards of data protection controls.