Electrical Maintenance Services - Halls and Academic

Tender description

The University of Southampton is a multi-campus educational and research organisation. Properties on the Estate range from highly serviced clean room complexes, through laboratories, sports complexes, teaching facilities, halls of residencies to residential houses. The Estates & Facilities (E&F) Department at the University are responsible for managing and maintaining the University's estate, developing and improving the environment we work, live and study in. The University has five campuses in Southampton and one in Winchester and Estates & Facilities provide a range of essential services to staff, students and visitors. To ensure reliability of services across the Estate the University appointed two separate suppliers who are wholly unrelated and independent of each other. The successful supplier for Halls of Residence will be providing tests, services and maintenance for all electrical systems and associated equipment within its Estate (in Southampton and in Winchester) in accordance with its specification and the standards referred to in it. The successful supplier for Academic sites will carry out small scale electrical installation works, measured against an agreed Schedule of Rates, within its Estate (in Southampton and in Winchester) in accordance with its specification and the standards referred to in it. Lot 1: Electrical Maintenance Services - Lot 1 - Halls of Residence The University of Southampton is a multi-campus educational and research organisation. Properties on the Estate range from highly serviced clean room complexes, through laboratories, sports complexes, teaching facilities, halls of residencies to residential houses. The Estates & Facilities (E&F) Department at the University are responsible for managing and maintaining the University's estate, developing and improving the environment we work, live and study in. The University has five campuses in Southampton and one in Winchester and Estates & Facilities provide a range of essential services to staff, students and visitors. The scope of service for Halls of Residence is for the successful supplier to test, service and maintain all electrical systems and associated equipment within its Estate (in Southampton and in Winchester) in accordance with its specification and the standards referred to in it. The main work to be undertaken by the awarded supplier will cover: - Routine Maintenance and installation in accordance with BS7671, Building Testing in accordance with BS7671 as described in IEE Guidance note 3, in service inspection and testing of electrical equipment in accordance with the IET Code of practice and any other current legislation. - Defect rectification and upgrade work as directed by the Contract Administrator to a maximum value of £50,000 per order. The successful supplier will be required to submit a quotation for larger projects in excess of the above value. The execution of works can only start on formal approval by the University of Southampton. - Provide 24-hour call-out breakdown service with maximum 2-hour response time. - Other duties as per the scope of service, and as instructed by the Contract Administrator. Procurement Process: This procurement process was conducted as a restricted procedure consisting of both Selection and Invitation to Tender stages. Contract Period: The University entered into a contract until 14th July 2028 with the awarded supplier. This comprise of an initial contract period until 14th July 2026 with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University. The initial contract period of 2 years and 7 months has been decided as part of the University's strategy for Estates & Facilities. Its end date aligns with the end date of the Critical Maintenance contract for Halls of Residence allowing these to be reviewed together. Lot 2: Electrical Maintenance Services - Lot 2 - Academic The University of Southampton is a multi-campus educational and research organisation. Properties on the Estate range from highly serviced clean room complexes, through laboratories, sports complexes, teaching facilities, halls of residencies to residential houses. Scope of service for Academic sites is for the awarded supplier to carry out electrical installation works measured against an agreed Schedule of Rates, within its Estate (in Southampton and Winchester) in accordance with its specification and the standards referred to in it. The main work to be undertaken by the supplier under Lot 2 - Academic will cover electrical installation works. Procurement Process: This procurement process was conducted as a restricted procedure consisting of both Selection and Invitation to Tender stages. Contract Period: The University entered into a contract until 14th July 2028 with the awarded supplier. This comprise of an initial contract period until 14th July 2026 with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University. The initial contract period of 2 years and 7 months has been decided as part of the University's strategy for Estates & Facilities. Its end date aligns with the end date of the Critical Maintenance contract for Halls of Residence allowing these to be reviewed together.