RM1043.8-1-UNITED LINCOLNSHIRE HOSPITALS NHS TRUST - EPR CONSULTANT FOR LINCOLNSHIRE COMMUNITY HEALTH SERVICES TRUST

Tender description

About adding context and requirements test Which phase the project is in Not applicable Existing team Primarily with CIOs and Clinicians across the Trust. Address where the work will be done Lincolnshire Community Health Services NHS Trust Beech House Witham Park Waterside South Lincoln LN5 7JH Working arrangements Face to Face/Virtual as required Provide more information about your security requirements: No security clearance needed Latest start date 2023-12-08 Enter the expected contract length: 3 months Extension period: 1 month Special terms and conditions For shortlisting respondents must provide: • Number of EPR Output Based Specification (OBS) produced in the NHS over the last 5 years with case study summaries. • Number of EPR Evaluation Criteria/ITT development outputs produced in the NHS over the last 5 years with case study summaries • Confirmation of ability to start work in December 2023. Write the term or acronym: EPR Write the term or acronym: LCHS Explain the term or acronym: Electronic Patient Record Explain the term or acronym: Lincolnshire Community Health Services Trust Are you prepared to show your budget details?: Yes Indicative maximum: 45000 Indicative minimum: 30000 Confirm if you require a contracted out service or supply of resource Contracted out service: the off-payroll rules do not apply Summary of work Working with key stakeholders across the Lincolnshire Community Health Services Trust and partners, including Medical Directors, Clinicians, Operational leaders, Procurement, Finance and other staff, to define and document the requirements for a future EPR solution, to meet the current and evolving strategic objectives of the Trust’s EPR Programme. Where the supplied staff will work East Midlands Who the organisation using the products or services is Lincolnshire Community Health Services Trust - LCHS will be the contracting authority. Note that for this exercise United Lincolnshire Hospitals Trust is acting as the procurement agent for LCHS. Why the work is being done Lincolnshire Community Health Services Trust (LCHS) is the provider of community care across Lincolnshire. We have several services including but not limited to Community Nursing, Community Hospitals, Therapy, Specialist Services and Urgent Treatment Centres. The trust uses TPP SystmOne as the electronic patient record (EPR) for all areas and we are planning to complete a competitive formal market exercise i.e. compliant procurement for an Electronic Patient Record (EPR) in March 2024. We are looking for a consultant to lead the scoping, development, and production of the EPR Outcome Based Specification (specification) and allied evaluation criteria. The specification must be completed by 20th February 2024 to meet deadlines of the procurement process. The specification will be used as part of the procurement process, ensuring suppliers understand trust requirements for the EPR solution. The consultant will also lead the development of the detailed evaluation criteria for evaluating tenders that will support the trust to meet Frontline Digitalisation Level 3, Digital Capabilities Framework (DCF)/ Minimum Digital Foundations (MDF) and provide an EPR that will benefit patients and provide excellent usability. The evaluation criteria must be produced by 20th February 2024 and comply with mandatory requirements including Public Contract Regulations 2015 and other NHS guidance. The business problem you need to solve Required outputs include: • Data gathering of information on current, mandated, and desirable EPR requirements. Working closely with Subject Matter Experts to gather, review, challenge and develop this information and ensure requirements are commercially viable, aligned with best practice, and meet mandatory requirements. • Facilitating workshops, interviews, and site visits to establish need across all services within LCHS. • Building effective relationships and collaborate with Lincolnshire System Partners to ensure the specification considers the wider ICS and not just local requirements. • Understanding of NHS England Frontline Digitalisation Programme, What Good Looks Like Framework and Digital Capabilities Framework (DCF). This information will for part of the overall specification required. • Providing high level insight into suppliers of Community EPR’s and complete a high-level market capability assessment exercise of system and suppliers. This research will support the development of the EPR specification. • Producing a comprehensive and procurement stage ready outcome based specification for all strategic, functional, and technical requirements including expected, mandated, and desired functions. This specification will form the basis of expectations required from the EPR solution providers and will ensure LCHS meets Level 3 Digital Maturity as required by NHS England in March 2025. • Producing the evaluation criteria (Cost/Quality/Social Value) in conjunction with the trust, stakeholders and other partners which will be used to evaluate received bids. • Operating flexibly to adapt specifications, reports and other outputs in a way that will be conducive to the Trust’s need. For example, flexibility to produce reports/ presentations using various formats, platforms. First user type: Key users being from the Informatics/ICT and Clinical disciplines with specific needs articulated within the ITT. Enter more details about this user type: As detailed above