Interim Personal Assistant to the Chief Financial Officer

Tender description

Provision of interim personal assistant to the Chief Financial Office for the period 28th August 2023 to 31st May 2024 with optional extension of a further 16 weeks. Provision of candidates for the interim role of Personal Assistant to the Chief Financial Officer .This busy role is in the Financial Management Directorate (FMD) supporting the Chief Financial Officer (CFO) as their PA. The post is within the Business Management Unit which provides business management services; undertakes a range of corporate activities; and provides support to the senior management team. The post-holder will report to the directorate business manager. Main duties are: -Proactively supporting Chief Financial Officer, identifying urgent matters and highlighting promptly, and dealing with potentially sensitive and confidential information. -Actively managing email inbox and diary, including preparing, issuing and filing of meeting papers and other relevant material to support CFO’s daily activities. -First point of contact for internal and external enquiries, dealing with these confidentially and professionally. -Manage key information flows for CFO, including through the mailbox, making astute judgements to allocate and prioritise relevant emails for team members or Scottish Government officials to take forward. -Co-ordinate responses to corporate information requests or ad-hoc activities as required. -Arrange meeting logistics for CFO and wider Directorate, booking conference or meetings rooms as appropriate. -Distribute relevant material or updates to stakeholders, including weekly prompt payment performance reports. 3 -Liaise with and build good working relationships across the directorate, and the wider Director General area and across other Director General areas. -Manage and support travel requirements and associated requirements for the Directorate. -Promote CFO's preferences for handling issues, correspondence and briefings.