Cleanroom Management Systems

Tender description

The University's Zepler Institute is looking to replace its current CMS system, called "The Living Database", designed by PhoeniX BV. This system is no longer supported by PhoeniX BV. The Living Database supports activities both in Cleanrooms and other laboratories with the following primary functions: a. Tool booking, b. Tool & user management (downtime, user access etc), c. Training management, d. Tool income management via finance, e. Tool performance reporting, In particular, the University is building a larger customer base nationally and internationally, both in Research and Commercial applications of the cleanrooms. As such it is increasingly important to manage the utilisation of the facility to the maximum possible and to control the movement of lots through the facility. This goes beyond the current capabilities of The Living Database. Lot 1: The University's Zepler Institute is looking to replace its current CMS system, called "The Living Database", designed by PhoeniX BV. This system is no longer supported by PhoeniX BV. The Living Database supports activities both in Cleanrooms and other laboratories with the following primary functions: a. Tool booking, b. Tool & user management (downtime, user access etc), c. Training management, d. Tool income management via finance, e. Tool performance reporting, In particular, the University is building a larger customer base nationally and internationally, both in Research and Commercial applications of the cleanrooms. As such it is increasingly important to manage the utilisation of the facility to the maximum possible and to control the movement of lots through the facility. This goes beyond the current capabilities of The Living Database. Procurement Process: This procurement process is being conducted as an open procedure; consisting of an Invitation to Tender stage Invitation to Tender (ITT) stage -Tenderers will be invited to submit formal tenders at this stage Contract Period: The University proposes to enter into a Contract for 60 months - this will be the maximum contract period, including any potential extensions with the successful tenderer. This will comprise of an initial contract period of 36 months for the provision of the software and services. The contract will be effective on signing. The initial term of the of 36 months will run from the date of delivery of the softwae and service with extensions if so agreed by the University, running from the expiry of the initial contract period. Contract Value: The estimated value of the initial 3-year contract period is within the range of £100,000 to £150,000, excluding VAT. This value includes all related components, services and maintenance for the initial contract period.