2023_Arts - PIN - British Council Collection Management System

Tender description

This is a Prior Information Notice with the gathering of information request for a future requirement. Lot 1: The main objectives of the project are to provide a database collections management system and a linked public catalogue website of artworks and publications owned by or on loan to the British Council, migrating all data from the current system. Examples of artwork data include: titles, artists, categories, descriptions, themes, media attachments, documents, condition notes, packing information, copyright, acquisition. This system will provide the following functions: - Communication and workflow tools for team members to help manage day to day collection processes including information on availability of artworks, artwork wish lists and requirements, exhibition reservations and history of past exhibitions, conservation treatment requirements and historical conservation reports, up-to-date and historical valuations, research enquiries - Processes support and data management tool for auditing, inventory, location and movement control, logistics, loans management, copyright, pre-acquisition etc. - Website information feed, content management for the Collection and interlinked British Council exhibitions past and current Additional information: Suppliers who wish to take part in the PIN process will be required to register on our e-Tendering portal In-Tend hosted at https://intendhost.co.uk/britishcouncil. Once registered, bidders must log-in to the website where they can view the project and access the PIN pack and submit their return.